Ministry Admin Assistant

The Ministry Admin Assistant provides direct support to the Director of Connections, Outreach & Growth Track Department. This full‑time in‑office role involves administrative and event coordination for initiatives including Summit Life, Summit Groups, Water Baptisms, Outreach days, Volunteer Trainings/Meetings, and other departmental activities. The assistant serves as the primary point of contact, managing schedules, supplies, and communications.

• Weekly support to the Growth Track Pastor for Summit Groups and related ministries.
• Summit Groups & Growth Track Classes
  • Support Summit Group Leaders.
  • Maintain group calendars in Planning Center.
  • Collect weekly attendance and report to the Pastor.
  • Purchase and dispense leader supplies and signage.
  • Prepare on‑campus rooms for groups and secure building access.
• Summit Life
  • Reserve locations and plan set‑up.
  • Communicate with volunteers, explain roles and timeline.
  • Supervise set‑up, volunteers, and tear‑down on the day.
  • Manage registrants and purchase supplies.
  • Maintain inventory and restock as needed.
  • Enter returned paperwork into workflow.
  • Track participant paperwork and follow up.
  • Coordinate printed materials and personal data updates.
• Water Baptism/Class
  • Coordinate with volunteer leaders and facilities.
  • Check water level, temperature, and conditions.
  • Track and communicate with registered participants.
  • Prepare on‑campus location and maintain equipment inventory.
  • Ensure towels and supplies are returned, cleaned, and dry.
  • Follow up with graduates and invite to Summit Life Class.
• Summit Volunteers, Outreach, and Corporate Events
  • Book rooms for trainings, lunches, and socials.
  • Supply needed items for each volunteer team.
  • Communicate event details to volunteer leaders.
  • Support Serve Day, Outreach, and corporate events.
  • Provide administrative help as needed to the Director.
• Submit purchase orders and manage departmental purchases.
• Track purchase orders, receipts, and orders weekly.
• Cover front‑office lunch hour once a week.
• Perform other assigned duties as needed.

• Strong personal faith in Jesus Christ.
• High school diploma or GED.
• 5–6 years of administrative support or event management experience (preferred).
• Proficient with Microsoft Office (Word, Excel, PowerPoint) and Office 365.
• Familiarity with Planning Center or a similar church database (preferred).
• Excellent organizational and time‑management skills with a strong attention to detail.

• High flexibility and readiness to pivot.
• Calm response to emergent or stressful situations.
• Willingness to seek help and set boundaries.
• Strong verbal and written communication.
• Comfortable with change and continuous improvement.
• Ability to build and maintain professional relationships with ministries.
• Multitasker with prioritization skills.
• Skilled time manager.
• Self‑starter and independent worker.
• Anticipatory of ministry needs.
• Proactive with initiative.

Full‑time in‑office. Work days are Sunday through Thursday, with hours varying by events; some evenings may be required. Compensation: $15–$17 hourly.