Records Specialist

Job Summary

Under general direction, maintains the operation of computerized records management systems by performing data entry, electronic and paper filing, proofreading, scanning, and performing other clerical tasks as needed. Regularly assists with processing and responding to open records requests assigned to the Human Resources Department. May exercise supervision over assigned staff.

Work Location

City Tower - 100 W. Houston, San Antonio, TX 78205

Work Hours

7:45 a.m.

- 4:30 p.m., Monday - Friday; may require some evenings and weekends.

Essential Job Functions

* Provides customer service to the public, departmental personnel, and other agencies.

* Performs administrative duties including, but not limited to scanning, data processing, data analysis, and completing requests for departmentally held information and reports, including but not limited to employment verification requests, open records requests, and subpoenas.

* Follows procedures for records management projects and supports the City's record keeping practices to ensure that regulatory requirements for records management are met.

* Analyzes, evaluates, and reviews information and record keeping practices as assigned.

* May assist in the preparation and monitoring portions of the department's annual budget.

* Prepares written reports, summaries, and presentations.

* Works to ensure coordination between divisions within the Human Resources Department and with other City departments.

* Performs related duties and fulfills responsibilities as required.

Job Requirements

* Associate's Degree from an accredited college or university.

* Five (5) years of increasingly responsible administrative experience.

* Valid Class 'C' Texas Driver's License.

Preferred Qualifications

* Experience with the Texas Public Information Act and open records.

* Experience with Texas State Library and Archives Commission as it relates to records retention/records management.

Applicant Information

* Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order tomeet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

* Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

* Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

* If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

* Knowledge of principles of record keeping and records management.

* Knowledge of computer software and hardware applications.

* Knowledge of general office methods, procedures, and practices.

* Knowledge of local, State, and Federal guidelines for records disposal and retention.

* Skill in public relations and customer service.

* Skill in reviewing documents and extracting relevant information.

* Ability to operate a computer keyboard and other basic computer equipment.

* Ability to provide technical assistance and training to users.

* Ability to communicate clearly and effectively.

* Ability to develop, implement, and evaluate new recordkeeping programs and methods.

* Ability to perform all the physical requirements of the position with or without accommodations.

* Ability to work primarily in an office environment.