Assistant To Chair - Senior

Senior Executive Administrative Assistant

Under limited supervision, responsible for providing senior professional executive level administrative support in business activities. Directly supports and serves as the designated representative by providing key administrative coordination of the daily activities of department or subdivision. May lead or mentor lower level team members and supervise a small group.

• Manages the administrative, operational, and/or financial affairs of the Chair's/Executive level equivalent's office.
• Plans and coordinates appointments and maintains the fluid calendar to include professional and business schedules, speaking engagements, committee meetings, or related commitments.
• Prioritizes and ensures that all duties requiring action or attention are completed within prescribed deadlines.
• Represents the Chair/Executive level equivalent to faculty, administration, and staff and outside constituencies.
• Conveys instructions and information to departmental faculty and staff members, in a highly confidential manner.
• Advises the Chair/Executive level equivalent on policy, procedural and operational issues of the college.
• Assists by troubleshooting, clarifying policies, and exercising independent judgment when referring and/or providing solutions to identified issues.
• Coordinates the distribution, collection, and processing of information for required faculty reports to ensure compliance to departmental policies.
• Creates and composes correspondence for Chair/Executive level equivalent signature.
• Examines incoming correspondence and routes appropriately.
• Reviews and edits draft publications and other written documents.
• Transcribes and maintains copies of updated CV, depositions, reports, journal reviews, grants and other documents.
• Edits and approves for signature any correspondence prepared by other department personnel.
• Serves as a liaison to University offices as the first point of contact for faculty and Chair Office.
• Performs all other duties as assigned.

• Expert knowledge in office management and administrative practices and procedures.
• Knowledge of record retention regulations and ability to maintain confidentiality.
• Proficiency in relevant software such as Microsoft Office Suite.
• Demonstrated ability to effectively communicate verbally and in writing, to include writing and preparing memorandums, letters, and other official correspondence.
• Strong interpersonal skills and demonstrated poise and professionalism.
• Excellent time management and organizational skills.
• Self-motivated and directed; takes ownership for deliverables and deadlines while work independently.

Education:

• Bachelor's Degree degree in related field is required.

Experience:

• Eight (8) years related experience is required.

• Eight (8) years related experience is required.

Benefits Overview UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits. Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction.

Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental
- Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist. Vision
- Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Disability
- Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury…