Development Associate

Job Posting

Title:

Development Associate (Salary)

Hiring Department:
Education - Office of the Dean

Position Open To:
All Applicants

Weekly Scheduled

Hours:

40

FLSA Status:
Non-Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration:
Expected to Continue

Location:

UT MAIN CAMPUS

General Notes:
The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits‑eligible employees), retirement plans, and paid leave, in addition to other programs and services. Additional information is available at (Use the "Apply for this Job" box below). .

The development associate supports the college's fundraising efforts by providing comprehensive administrative, operational, and donor stewardship support to the Development Team. This position coordinates gift processing and acknowledgments, maintains donor records and development systems, supports the chief development officer and gift officers, coordinates meetings and events, and manages projects that strengthen donor relationships and advance the college's philanthropic priorities.

Join a collaborative, high‑performing Development Team that is passionate about advancing education and creating meaningful impact through philanthropy. This role offers the opportunity to gain experience across multiple areas of fundraising, including development operations, donor engagement, stewardship, project management, and event coordination, making it an excellent opportunity for a proactive, organized professional who enjoys learning, taking initiative, and contributing in a fast‑paced environment.

• Schedule meetings and coordinate calendars, resources and logistics for gift officers, the Chief Development Officer, and the Development team.
• Prepare RTAs, OOEFs, and process reimbursements for travel, entertainment, and other Development team expenses.
• Serve as a liaison between the Development Team and Business Services to ensure compliance with University policies and procedures.
• Manage the Development Team calendar, prepare meeting materials, and track follow‑up items and action steps.
• Maintain and update the donor database, including recording engagement activities, maintaining watch lists, and tracking event attendance.
• Maintain and organize electronic development files and records.
• Coordinate and track custom donor stewardship efforts, including birthday cards, get‑well cards, recognition gifts, and other donor outreach.

• Process, document, and track incoming gifts, including cash, checks, gifts‑in‑kind, and other charitable contributions, for deposit.
• Reconcile weekly gift reports and collaborate with Texas Development and financial partners to ensure gifts are processed accurately.
• Track pledges and manage pledge reminders.
• Prepare and coordinate the weekly production of donor acknowledgment letters for gifts, pledges, and other routine Development correspondence.
• Maintain and update acknowledgment letter templates.
• Generate weekly reports and oversee all aspects of acknowledgment letter production, including mail merges, formatting, proofreading, routing for signature, mailing, scanning, tracking, and filing.
• Track endowment plaques and coordinate updates to the College of Education Endowment Plaque Wall.

• Collaborate with the Director of Development Operations to prepare, edit, and organize materials for annual endowment impact reports.
• Partner with the Chief Development Officer, Director of Development Operations, and gift officers to support stewardship initiatives, including holiday gifts, thank‑you gifts, special mailings, and donor correspondence.
• Provide administrative and logistical support for Advisory Council meetings and regional alumni events, including coordinating supplies, preparing meeting materials, and assisting with event logistics.
• Support annual giving initiatives and special events.
• Percentage of time may increase based on project scope and departmental priorities.

• Provide front office support in SZB 2.804 by greeting visitors, answering questions, and welcoming guests.
• Answer and route incoming calls.
• Manage the Development team's Pro Card, office supply purchasing, and vendor relationships, including the copier/printer contract.

• Bachelor's degree.
• Three years of experience in development, fundraising, event planning, or a related field. Relevant education and experience may be substituted as appropriate.
• Excellent written and verbal communication skills, including strong attention to detail and accuracy.
• Strong organizational, time management, and project management skills with the ability to prioritize multiple tasks and meet deadlines in a fast‑paced environment.
• Self‑motivated, proactive...