HR & Administrative Specialist

• Base Pay $48,000.00 - $56,000.00 / Year
• Employee Type Full-Time Exempt

• Name Ashton Yoder
• Phone

The HR & Administrative Specialist will play a key role in supporting the Operations and HR department in various administrative tasks. From handling employee records to assisting in recruitment and benefits administration, the HR & Administrative Specialist will contribute to maintaining a positive and efficient work environment.

• Answer incoming phone calls, route messages, and monitor voicemail daily.
• Receive, log, and distribute incoming mail; obtain employee signatures for mail and checks.
• Maintain an organized, clean, and professional office environment.
• Coordinate mail and deliveries for branch locations as needed.

• Maintain accurate employee files and documentation.
• Track and organize administrative records and forms.
• Assist with basic data entry across internal systems (HRIS, asset tracking, etc.).
• Support document preparation, filing, and internal communications.

• Assist with onboarding and offboarding tasks, including preparing paperwork and system updates.
• Support job postings, offer letter preparation, and hire actions under direction.
• Monitor and route HR requests submitted through internal forms.
• Assist with maintaining employee contact, job, and status information.

• Assist with payroll preparation, data verification, and basic corrections.
• Help track reimbursements, deductions, and supporting documentation.
• Assist employees with basic benefit enrollment questions and form completion.

• Assist with employee uniform ordering, distribution, and record tracking.
• Support coordination of employee phones, credit cards, and basic asset tracking.
• Help maintain employee birthday and anniversary calendars and office communications.

• Assist with compiling basic reports and internal updates.
• Support process documentation and administrative workflow improvements.
• Escalate issues appropriately while learning policies and procedures.

• Bilingual (English/Spanish) required – This role regularly communicates with Spanish‑speaking employees regarding onboarding, payroll, scheduling, and workplace policies.
• Previous experience in an HR administrative or assistant role.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, etc.).
• Strong aptitude for learning and navigating digital platforms.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong communication skills, both written and verbal.
• Ability to handle sensitive information with confidentiality and professionalism.
• Demonstrated problem‑solving and critical reasoning skills to evaluate information, recognize inconsistencies, and apply sound judgment in day‑to‑day administrative and HR tasks. Knowledge of HR policies, labor laws, and regulations is a plus.
• Familiarity with employee engagement tools or HR software.
• Basic understanding of payroll processing and benefits administration.

• This position is based in the San Antonio, TX office.
• Regular, on‑site presence is required during business hours.
• Requires the ability to sit or stand for extended periods.
• Use a computer, phone, and other office equipment.
• May occasionally require walking through warehouse or yard areas.
• Light lifting (up to 25 lbs) such as files, office supplies, or small equipment.
• 2 weeks paid vacation (see employee handbook for details).
• Five (5) paid holidays per year.
• Eligibility to participate in our 401k program.
• Participation in Employee Health Insurance Program.