Administrative Assistant Job San Antonio area,Texas USA,Administrative/Clerical

Benefits

Free food & snacks
Opportunity for advancement
Training & development

An Administrative Assistant provides crucial administrative and logistical support to an executive, managing calendars, travel arrangements, communications, and other tasks to ensure the executive's efficiency and productivity.

Key Responsibilities

Office Management & Organization:

Maintain office supplies and inventory.
Organize and maintain files, records, and documents (physical & digital).
Ensure office equipment functions properly.

Communication & Correspondence:

Answer phone calls, emails, and inquiries.
Draft and edit letters, reports, and other communications.
Coordinate internal and external meetings, taking minutes when necessary.

Scheduling & Calendar Management:

Arrange meetings, appointments, and travel schedules.
Maintain and update executive or department calendars.
Remind team members of important deadlines and tasks.

Data Entry & Record-Keeping:

Input and update data in spreadsheets, databases, or company software.
Prepare reports, presentations, and documentation.
Support for Teams & Departments:
- Assist with event planning and logistics.
- Process invoices, reimbursements, and expense reports.
- Handle confidential and sensitive information with discretion.
Customer Service & Front Desk Duties (if applicable):
- Greet and assist visitors.
- Direct clients and customers to the appropriate departments.
Project Support:
- Assisting with projects, gathering information, and preparing presentations.
Confidential Information:
- Handling sensitive and confidential information with discretion.
Travel Arrangements:
- Booking travel, accommodation, and transportation for the executive.

Required

Skills & Qualifications

Education:

High school diploma required; an associate’s or bachelor’s degree in business administration or a related field is a plus.

Experience:

1-3 years of experience in an administrative or office support role (preferred).

Skills:

Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
Excellent written and verbal communication skills.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

Office job requires prolonged sitting, so someone with mobility limitations can perform the role with accommodation like stand‑up desks or frequent movement breaks. Tasks involve detailed work on a computer or writing, dexterity and hand coordination are considered essential functions.

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