Senior Administrative Associate,Department of Statistics and Data Science,College of AI,Cyber Job San Antonio area,Texas USA

Senior Administrative Associate, Department of Statistics and Data Science, College of AI, Cyber and Computing

Location: San Antonio, TX

Regular/Temporary: Regular

Job : 15729

Full/Part Time: Full Time

Salary Range: Up to $47,000/Annualized, commensurate with education, experience, and qualifications.

Job Summary

The Senior Administrative Associate provides high-level support to staff and faculty, ensuring efficient office operations and exercising independent judgment. This role includes a variety of administrative, financial, and coordination tasks. The Senior Administrative Associate ensures that daily operations directly contribute to the department's goals and objectives.

Core Responsibilities

Manages administrative activities to ensure daily operations within the department or college run efficiently. Identifies areas for improvement in the workflow and processes and provides recommendations to increase efficiency.

Provides support for human resources-related tasks involving recruitment and onboarding, and ensures a smooth integration process for new employees. Adheres to deadlines set forth by university stakeholders.

Communicates clearly and ensures all team members are kept informed by relaying messages, updates, and important information.

Supports departmental/college projects by assisting management with timelines, tracking progress, and ensuring projects align with the main goals.

Serves as a lead and coordinates the work of other administrative and support staff. Provides guidance, ensures duties are performed correctly, and assists with administrative issues as they arise.

Supports budget preparation by gathering and compiling information for budget planning. Organizes financial records and data sets for budget reporting.

Maintains and updates departmental calendars, meeting schedules, and appointments. Communicates any changes promptly to avoid conflicts or confusion.

Provides administrative support, including drafting correspondence, preparing reports, and performing quality control, such as proofreading and editing documents.

Performs other duties as assigned.

Required Qualifications

High School Diploma, Vocational Training, or Apprenticeships in a related field.
Five (5) years of related work experience.
This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Knowledge, Skills, and Abilities

Microsoft Office Suite
Documentation & Records Management
Data Entry
Call Management
Calendar Management
Customer Service Management
Content Design & Development
Database Management
Business Process Improvement
Active Listening

Working Conditions

Office environment. Workdays, areas, and work hours may vary based on departmental needs.

Physical Demands

Sedentary work; sitting most of the time. Jobs are sedentary; if walking and standing are required, only occasionally. Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects.

This position will work primarily on campus
. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the affirmative action program in compliance with all government requirements to ensure nondiscrimination.