Rural Ministry Coordinator

Description

Dept:
Programs
Program:
Small-Town and Rural Ministry

Reports to:

Director of Rural Ministry

Work Schedule:

8:00-5:00, Monday-Friday, occasional evenings and weekends as needed.
Position Type:
Full-Time
FLSA Status:
Non-Exempt

Summary: The Rural Ministry Coordinator provides administrative, programmatic, and clerical support to the Director of Rural Ministry. The coordinator, under the guidance of the Director of Rural Ministry, provides operational support in all aspects of the program, as needed, and coordinates procedures for handling documentation submitted by external partners, diocesan coordinators of Rural Ministry, and rural students. The coordinator takes special care of the rural and small towns program to support in the facilitation of day-to-day operations of the program, the outreach with regional and national consultants and partners in rural and small-town ministry, lay formation and young adult formation as assigned, and reinforcing communications with the diocesan offices participating in the initiative.

The coordinator also supports the Director of Regional Programs as those programs relate to Rural Ministry.

This position is grant‑funded through December of 2029 and is subject to change and may be impacted by external factors.

• Perform duties related to administrative, programmatic, and clerical support for the project and serve as initial contact from inquiries.
• Interface with other departments and communicate with external organizations and other contacts, as requested by the director.
• Maintain and manage the administrative filing system and files for the project.
• Process and record Purchase Orders for payment of invoices incurred by the project.
• Design bilingual multimedia promotional material (e.g., website, newsletters, print and social media platforms) and informational publication for public distribution or MACC’s quarterly newsletter and related public relations.
• Prepare and submit all financial transactions of the program: check requesting, invoices, grant‑related costs with the Finance Office.
• Assist the program director in managing project dealings (such as contracts and arrangements) with printers, mailers, general advertisers, and suppliers.
• Keep the Director of Rural Ministry well informed and document meetings with notes or minutes as assigned, and assist with the director's urgent meeting deadlines.
• Provide administrative support to the Program Director, including preparing and mailing materials to partner dioceses and for marketing.
• Prepare information and documents needed for project reports, sub‑grant requests and reports, and other communication.
• Provide administrative support in tracking student registration, academic advising progress, and communication with partnering diocesan coordinators and other partners.
• Field inquiries regarding the College’s initiatives and route inquiries to the appropriate director/staff.
• Research consultation opportunities with National Providers, as assigned by the Director of Rural Ministry; facilitate contacts scheduling and potential workflow with any contracted consultants.
• Assist in supporting all rural ministry certificate applicants throughout the application process.
• Provide administrative support to the Regional Director as assigned by the Director of Rural Ministry.
• Assist with the planning, coordination, and execution of program events, conferences, workshops, meetings, and special initiatives, including logistics, vendor coordination, registration, materials preparation, and on‑site support as assigned.
• Regularly engage in personal growth, professional development, theological study, prayer, charity and justice work, and spiritual formation.
• Adhere to safety training and protocols on a daily basis and take precautionary measures to ensure the safety and well‑being of self and others.
• Protect confidentiality of any information or material obtained in the course of service with the organization, including but not limited to students’ names and information, services rendered to students, donors’ names and gifts, board members’ information, internal and external investigations or results of any…