Administrative Assistant

Location: San Antonio, Texas, United States

Employment Type: Part-Time

Salary: $25 - $35 USD per hour

Administrative Assistant

Ian Knapper

Ian Knapper is an internationally-recognised master stonemason, renowned for creating bespoke stone staircases and luxury fireplaces of exceptional quality. With decades of experience, our name is synonymous with high-end, one-of-a-kind designs. We are seeking a highly organised and professional Administrative Assistant to join our team on a part-time basis. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our office, providing comprehensive support to our team of artisans and management.

This is an excellent opportunity for a meticulous individual to contribute to a prestigious company celebrated for its craftsmanship and design excellence.

• Manage calendars, schedule appointments, and coordinate meetings for senior staff.
• Act as the first point of contact for clients, handling telephone and email enquiries with the utmost professionalism.
• Prepare, edit, and format documents, reports, and correspondence.
• Organise and maintain physical and digital filing systems to ensure information is easily accessible.
• Assist with basic bookkeeping duties, including processing invoices and tracking expenses.
• Monitor and order office supplies, ensuring the smooth running of daily operations.
• Provide general administrative support to the wider team as required.
• Liaise with suppliers and partners to coordinate project-related logistics.

• Proven experience working in an administrative, office assistant, or similar role.
• Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
• Excellent verbal and written communication skills and a professional telephone manner.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• A keen eye for detail and a commitment to producing high-quality work.
• The ability to work independently with minimal supervision while also being a collaborative team player.
• A proactive and positive attitude with strong problem-solving skills.
• Experience in the design, architecture, or luxury goods sector is advantageous but not essential.

• A competitive hourly wage of $25 - $35 USD per hour, commensurate with experience.
• Flexible part-time hours, providing an excellent work-life balance.
• The opportunity to work within a creative and highly respected company at the forefront of luxury design.
• A supportive and professional working environment.