Temporary - Front Office Assistant - Development UTEMPS

Job Posting

Title:

Temporary
- Front Office Assistant
- Development - (UTEMPS)

Hiring Department: UTemp Pool | Position Open To:
All Applicants | Weekly Scheduled

Hours:

40 | FLSA Status:
Non-Exempt from FLSA | Earliest

Start Date:

Immediately | Position Duration:
Expected to Continue Until Sep 30, 2026 |

Location:

UT MAIN CAMPUS

Job Details:
General Notes Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please no phone calls or emails. The projected end date for this assignment is 09/30/2026 - this temporary assignment may transition to regular status.

The Front Office Assistant provides professional front desk coverage and operational support for the University Development Office (UDO). This position will report directly to the Assistant Director of Building Operations and will serve as the first point of contact for visitors, staff, and campus partners. This position plays a critical role in maintaining a welcoming, organized, and service-oriented office environment. This role also supports a range of administrative and operational functions, including building management coordination, employee engagement initiatives, learning and development events, office supply management, and mail distribution.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced professional setting.

• Greet and assist visitors, staff, and external partners professionally and courteously.
• Manage visitor access, check‑in procedures, and coordination of guest arrivals.
• Maintain the appearance and readiness of reception and common areas.

• Coordinate routine building and facilities requests, including maintenance, custodial needs, and room setups.
• Serve as a liaison with campus partners and service providers to support building operations.
• Monitor shared spaces to ensure functionality, organization, and readiness for staff and visitors.

• Assist with planning and coordinating employee engagement activities, events, and recognition initiatives.
• Support onboarding logistics for new employee and coordination of initial resources.
• Provide administrative and logistical support for training sessions, workshops, and staff development programs.
• Coordinate scheduling, room reservations, materials preparation, and event setup/tear‑down.
• Assist with communications, RSVP tracking, and event documentation.

• Monitor and maintain office supply inventory for common areas and administrative needs.
• Process supply orders in accordance with university purchasing procedures.
• Maintain organized storage areas and ensure timely replenishment of supplies.

• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and coordinate shipping or courier services.
• Assist with copying, scanning, filing, and general document management.
• Provide administrative support for meetings, scheduling, and special projects.

• High school graduation or GED.
• Three years of administrative experience.
• Experience in administrative support, reception, customer service, or a related field.
• Demonstrated ability to provide professional and responsive customer service in a front‑facing role.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams) and standard office technologies.
• Ability to maintain confidentiality and exercise sound judgment in a professional environment.
• Reliable attendance and ability to support consistent front desk coverage during business hours.
• Relevant education and experience may be substituted as appropriate.

• Bachelor's degree.
• Experience working in a higher education, nonprofit, or advancement environment.
• Experience supporting office operations, facilities coordination, or event…