Legal Executive Assistant at BRC San Antonio, TX

Legal Executive Assistant – Support Case Coordinator – BRC – San Antonio, TX

Legal Executive Assistant job  Antonio, TX. Support Case Coordinator. To perform this job successfully, an individual must satisfactorily perform each of the essential functions. The requirements below represent the required knowledge, skills, and/or abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Support Case Coordinator provides essential administrative support to both Associate and Senior Case Coordinators, ensuring the efficient handling of case-related tasks. Responsibilities include initiating new cases, completing case entry in the Case Management System, and conducting conflict checks. This role also supports daily operations by entering Expert time into Expert Case, logging expenses in Expense Point, transcribing Vehicle and Site Inspection notes, preparing report shells, and managing deposition errata.

The Support Case Coordinator plays a critical behind-the-scenes role in maintaining workflow efficiency, accuracy, and timely case progression within the department.

• 12–18 months of consistent, high-quality task execution
• Increasing independence and confidence in systems use
• Strong alignment and collaboration with Associate Case Coordinators

May be considered for advancement to Associate Case Coordinator
, with expanded responsibility for scheduling, client communication, and Expert caseload support.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat
• Comfortable learning and adapting to new technologies and digital systems to support workflow efficiency

Training In the Office

Supervisory Responsibilities :
None

Travel Required :
None

Physical Demands :
While performing the duties of this job, the employee is regularly required to sit and use hands and fingers. The employee is frequently required to talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. The workspace for this position will be a cubicle solely occupied by the individual, in a purpose-built location.

The noise level in the work environment is usually moderate.

Work Authorization/Security Clearance Requirements :
Must be authorized to work in the United States.

Affirmative Action/EEO Statement :
We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring based on sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

Other Duties as Assigned :
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time with or without notice.

• Enter and update new case information into the Case Management System.
• Run daily conflict checks and elevate flags to the appropriate Case Coordinator.
• Prepare standard case documents such as acceptance letters, deposition errata, and report shells.
• Transcribe notes from vehicle and site inspections in a timely manner.
• Complete daily Expert time entry and weekly expense reports.
• Ensure all entries and submissions are compliant with BRC’s formatting and accuracy standards.
• Track completion of task assignments and follow up on pending inputs.
• Coordinate with Associate and Senior Case Coordinators to stay aligned on task priorities.
• Maintain digital and physical file organization per internal protocols.
• Provide responsive administrative assistance to Experts as directed.
• Communicate clearly and professionally with internal teams.
• Attend and complete the required training sessions in systems, protocols, and role expectations.

• Escalate obstacles or delays proactively to prevent…