Executive Assistant​/Faculty Affairs Coordinator, iSchool

Job Posting

Title:

Executive Assistant/Faculty Affairs Coordinator, iSchool ---- Hiring Department:
Department of Information ---- Position Open To:
All Applicants ---- Weekly Scheduled

Hours:

40 ---- FLSA Status:
Exempt from FLSA ---- Earliest

Start Date:

Aug 17, 2026 ---- Position Duration:
Expected to Continue ---
- Location:

UT MAIN CAMPUSJob Details

In a world where information is one of our most important resources, the iSchool ((Use the "Apply for this Job" box below).) is changing the ways we interact with information and technology — making the world a better, fairer place and protecting our collective memory. You’ll be working for a university internationally recognized for its academic programs and research. If you want to know that your work has meaning and impact, you’ll like working in our department and at UT Austin.

Must be authorized to work in the U.S. on a full-time basis for any employer without sponsorship. UT Austin offers a comprehensive benefits package (), including:
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary vision, dental, life, and disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas — a defined-benefit retirement plan with employer matching Flexible spending accounts for medical and childcare expenses Free access to UT Austin libraries and museums, and free rides on UT Shuttle and Cap Metro with staff

The Executive Assistant & Faculty Affairs Coordinator provides comprehensive administrative support to the Department Chair and manages faculty affairs processes in a complex, growing academic unit. This role works closely with the Department Chair to coordinate faculty recruiting, review, appointments, and related processes, and to support Chair-level workflow and priorities during a period of major growth as the department joins the new School of Computing.

The role serves as a trusted partner to the Chair and a primary liaison to other university offices, working with faculty, departmental leadership, faculty candidates, visitors, and external partners to ensure academic and administrative functions are handled accurately, professionally, and on time. The scope and responsibilities of this role are expected to grow with the iSchool and the School of Computing, offering significant opportunity for a strategic, ambitious professional.

• Serve as the primary department liaison to CNS Faculty Affairs, ensuring compliance with university and college policies, timelines, and procedures
• Coordinate and manage faculty lifecycle processes, including PARs, FARs, CPRs, mid-probationary reviews, and promotion and tenure cases.
• Oversee teaching evaluations and reporting to ensure completeness, accuracy, and timely submission
• Coordinate faculty meetings, committees, and governance processes, including preparing agendas, materials, and documentation
• Maintain official faculty records and track actions, deadlines, and required submissions
• Support the Chair in advancing faculty-related priorities tied to departmental growth, recruitment, retention, and organizational transition

• Provide high-level executive support to the Department Chair, helping ensure the unit meets strategic objectives and institutional deadlines
• Exercise discretion and sound judgment to prioritize the Chair's requests, meetings, and key decision points
• Draft and manage correspondence, briefing materials, and presentations on the Chair's behalf
• Prepare agendas, distribute materials, and record minutes or action items for departmental leadership, faculty, and committee activities
• Coordinate travel, reimbursements, and logistics for the Chair and official visitors

• Serve as liaison between the Chair's office and faculty, staff, the School of Computing, the College of Natural Sciences, other university leadership, and external stakeholders
• Manage professional communications on the Chair's behalf, including internal announcements, departmental listservs, and website updates
• Sup…