Administrative Assistant (Academics Department

Administrative Assistant (Academics and Accountability Department)

Position

Hours:

Full-time;
Monday – Friday (223 days/At-will)

Reports to: Executive Director of Academics & Accountability

To ensure the efficient operation of the Academic's department, provide clerical services for the department staff, and manage department's finance, and budget accounts.

• Education/Certification:
  
  A high school diploma or GED preferred, Associate’s Degree and bilingual preferred.
• Applicant must have satisfactory outcome of fingerprinting background check.
• Pass a typing test for 35 words per minute.
• Intermediate proficiency in Microsoft Excel.

• Excellent interpersonal and communication skills.
• Ability to work as a team member with district department accounting staff.
• Ability to follow oral and written instructions.
• Ability to work with limited supervision.

• Three years of work-related experience.
• Work history demonstrating customer service, telephone etiquette, and adherence to efficient and effective office management procedures.

• Answer department calls and/or emails.
• Manage Executive Director calendar and/or email, as requested.

• Requisition review and submission.
• Coordinate department travel accommodations and prepare requisitions for meeting registration fees, hotel, fuel, vehicle, and per diem upon return.
• Coordinate district PD and prepare requisitions for meeting spaces, food, entertainment, etc.

• Local Funds transfers.
• Produce Local Fund balance reports.
• Monitor Title funds.

• Purchase office supplies.
• Monitor and order equipment.
• Report office infrastructure issues to Technology Department.

• Manage, Monitor, Edit, and Approve Weekly.
• New employee paperwork.
• Worker's comp oversight, i.e. Accident Reporting.
• Monthly board reports of campus gains, losses, absences, and staff absenteeism.

• Perform district front office coverage duties as directed by administration.
• Attend professional growth activities.
• Other duties as assigned.

• Convey the charter's mission to the public and encourage support in accomplishing the mission.
• Illustrate understanding of Charter and community needs and begin activities to meet those needs.
• Demonstrate use of productive and efficient skills to raise community and parent involvement.
• Actively participate in student recruitment efforts.

• Encourage a constructive, thoughtful climate for learning.
• Promote fairness of students and staff from all cultural backgrounds.
• Communicate with students and staff in an effective manner that promotes and sustains the Jubilee culture.

• Maintain emotional control under stress; work with frequent interruptions/deadlines; prolonged sitting, and frequent standing, walking, climbing, pulling and pushing, reaching, and stretching.