Administrative Assistant – Bilingual

We are looking for a reliable and organized Administrative Assistant to join our team. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment.

• 100% bilingual (English/Spanish) — required
• Knowledge of Quick Books Online
• Knowledge of the HVAC industry (preferred/plus)
• Knowledge of Housecall Pro
• Highly organized with strong attention to detail
• Proactive and able to take initiative
• Diligent and dependable
• Respectful and professional demeanor
• Trustworthy and able to handle confidential information

• Provide administrative support to the office and management team
• Create and send customer quotes
• Manage invoicing, billing, and financial transactions using Quick Books Online
• Organize and track receipts and expenses
• Prepare weekly and monthly reports
• Communicate with clients and vendors in both English and Spanish
• Maintain organized records and documentation
• Assist with scheduling, correspondence, and general office duties
• Support day-to-day operations with a proactive, can-do attitude

• Previous administrative experience preferred
• Experience in the HVAC industry is a plus
• Strong communication skills in both English and Spanish
• Proficient with Quick Books Online and general office software

If you're organized, trustworthy, and ready to contribute to a growing team, we'd love to hear from you!

Pay: $17.00 - $19.00 per hour

Work Location:

In person