Administrative Assistant (Academics and Accountability Department

Administrative Assistant (Academics and Accountability Department)

Jubilee Academies South Central – San Antonio, TX (San Antonio, Texas)

To ensure the efficient operation of the Academic's department, provide clerical services for the department staff, and manage the department's finance and budget accounts.

• A high school diploma or GED preferred;
  Associate's Degree and bilingual preferred.
• Applicant must have a satisfactory outcome of a fingerprinting background check.
• Pass a typing test of 35 words per minute.
• Intermediate proficiency in Microsoft Excel.

• Excellent interpersonal and communication skills.
• Ability to work as a team member with the district accounting staff.
• Ability to follow oral and written instructions.
• Ability to work with limited supervision.

• Three years of work‑related experience.
• Work history demonstrating customer service, telephone etiquette, and adherence to efficient and effective office management procedures.

Customer Service

• Answer department calls and/or emails.
• Manage the Executive Director's calendar and/or email as requested.

Purchasing

• Review and submit requisitions.
• Coordinate department travel accommodations and prepare requisitions for meeting registration fees, hotel, fuel, vehicle, and per diem upon return.
• Coordinate district PD and prepare requisitions for meeting spaces, food, entertainment, etc.

Budget Management

• Local funds transfers.
• Produce local fund balance reports.
• Monitor title funds.

Office Equipment

• Purchase office supplies.
• Monitor and order equipment.
• Report office infrastructure issues to the Technology Department.

Time Clock

• Manage, monitor, edit, and approve weekly payroll time clocks.

HR Liaison

• New employee paperwork.
• Worker's comp oversight and accident reporting.
• Monthly board reports of campus gains, losses, absences, and staff absenteeism.

Other Duties

• Perform district front office coverage duties as directed by administration.
• Attend professional growth activities.
• Other duties as assigned.

Charter & Community Responsibilities

• Convey the charter's mission to the public and encourage support.
• Illustrate understanding of the charter and community needs and begin activities to meet those needs.
• Demonstrate productive and efficient skills to raise community and parent involvement.
• Actively participate in student recruitment efforts.

Charter Atmosphere

• Encourage a constructive, thoughtful climate for learning.
• Promote fairness among students and staff from all cultural backgrounds.
• Communicate with students and staff in an effective manner that sustains the Jubilee culture.

Working Conditions

• Maintain emotional control under stress; work with frequent interruptions/deadlines; prolonged sitting and frequent standing, walking, climbing, pulling, pushing, reaching, and stretching.

• Atikah Shemshack, Superintendent
• 4434 Roland Rd
• San Antonio, TX 78222
• Phone: 469‑435‑0034
• Email: atikah.shemshack