Project Specialist

Project Coordinator

This role provides comprehensive project coordination across the full project life cycle, focusing on cost, schedule, estimating, progress measurement, and change management. You will collaborate closely with project managers and cross-functional teams to organize project plans in MS Project, track budgets and spending, and drive process improvements that support successful delivery of projects in the oil and gas sector.

• Provide overall project cost and schedule support, including estimating, progress measurement, and change management throughout the project life cycle.
• Understand project scope and contract requirements and use this knowledge to set priorities for the project team.
• Lead project cost and schedule tracking, including developing and maintaining estimates and projections.
• Establish and maintain clear communication plans for the project team and stakeholders.
• Follow up with resources to confirm task ownership, manage task schedules, and ensure timely completion of activities.
• Identify and implement process improvements in how projects are planned, tracked, and executed.
• Support the creation and documentation of lessons learned at key project milestones and at project closeout.
• Administer project change control processes, ensuring changes are properly documented, reviewed, and implemented.
• Monitor team performance and resource allocations to ensure effective utilization and alignment with project priorities.
• Work with project managers and teams to organize and maintain MS Project files, including work breakdown structures, timelines, and dependencies.
• Utilize MS Project to build, update, and track project schedules, task status, and resource assignments.
• Use MS Teams and other collaboration tools to coordinate project communications, file sharing, and meeting logistics.
• Develop and maintain budgeted and spending curves and support financial tracking and reporting for projects.
• Collect information from teams on task status and update project schedules and status reports accordingly.
• Provide administrative support for project management activities, including document control, scheduling meetings, and maintaining project records.
• Coordinate project documentation, ensuring version control and accessibility for project team members.
• Use Microsoft Excel and other MS Office tools to create reports, trackers, and dashboards that support project oversight.
• Support process development for administrative tasks, including task organization and management workflows.
• Contribute to technical writing and the standardization of continuous improvement processes, as needed.

• Bachelor's degree in Business or a related field.
• At least 2 years of experience in project management or project coordination.
• Hands-on experience with MS Project for organizing, maintaining, and tracking project schedules.
• Proficiency with MS Office programs, including Excel and Word.
• Experience coordinating projects, including organizing tasks, managing schedules, and tracking progress.
• Strong skills in project coordination and administrative support within a project environment.
• Ability to manage document control, including organizing, storing, and updating project documentation.
• Experience scheduling and coordinating meetings using digital tools.
• Proficiency with Microsoft Excel for data tracking, reporting, and analysis.
• Ability to work effectively with project managers and teams to collect task status updates and maintain accurate project information.
• Strong organizational skills and attention to detail in managing multiple tasks and priorities.
• Ability to monitor team performance and resource allocations and provide clear, concise updates.

• Experience with MS Teams for collaboration, communication, and file sharing.
• Experience working with and organizing cross-functional teams in a project setting.
• Experience in process development for administrative tasks, task organization, and task management.
• Experience with technical writing, including preparing clear documentation and reports.
• Experience with standardization of continuous improvement processes is preferred.
• Strong communication skills and the ability to establish effective communication plans.
• Demonstrated ability to identify and implement process improvements in project workflows.
• Familiarity with budget tracking and developing budgeted and spending curves.
• Ability to support lessons learned documentation and contribute to knowledge sharing across projects.

This position is based in an office setting within an innovative research-focused environment that supports projects in the oil and gas sector. You will work closely with project managers and multidisciplinary teams, using tools such as MS Project, MS Teams, and the MS Office suite to coordinate activities and maintain project documentation. The role offers the opportunity to gain valuable industry experience across the full life cycle of complex projects, in a…