Athletics Clerk

Athletics Clerk

Position Type:
Hourly / Non-Exempt

Position

Hours:

Full-time;
Monday through Friday; 40 Hours per Week

Length of Term/Employment: 220 work days / At-will

Reports to:

Athletic Director

Position Mission:
An Athletics Clerk is an entry‑level position to support the multiple departments under Student Services. Provide support directly to the departments Administrative Assistants and Athletic Director with day‑to‑day tasks. Teamwork is essential to the efficiency and effectiveness of a department, therefore once tasks are completed, the clerk must check in to provide additional support.

• High school degree, or an equivalent qualification, preferred.
• Organizational skills.
• Oral and written communication skills.

• Keeping and maintaining records of department expenditures.
• Reporting budget shortages to the supervising authority.
• Following the instructions of the Department Administrative Assistants.
• Creating Purchase Orders (POs) from department‐generated budgets and tracking POs in accordance with account codes to manage the department budget.
• Meeting deadlines for completion of delegated tasks.
• Submitting and following up with any needed IQ tickets.
• Conducting expenditure card reconciliation monthly.
• Creating and maintaining a system to organize all receipts for auditing purposes.
• Proper storage and handling of receipts.
• Preparing reports on budget balances and outstanding POs.
• Submitting necessary items to fellow departments—Accounts Payable, HR, and/or Payroll—to ensure records are updated accordingly.
• Coordinating with team members and other internal departments of the organization.
• All other duties as assigned.

• Strong organizational skills.
• Ability to manage time efficiently and effectively.
• Good teamwork skills.
• Good interpersonal skills for interacting with and coordinating work within the organization’s departments.
• Strong work ethic.

• Convey the charter’s mission to the public and encourage support in achieving it.
• Illustrate understanding of charter and community needs and begin activities to meet those needs.
• Demonstrate use of productive and efficient skills to raise community and parent involvement.
• Actively participate in student recruitment efforts.

• Encourage a constructive, thoughtful climate for learning.
• Promote fairness for students and staff from all cultural backgrounds.
• Communicate with students and staff in an effective manner that promotes and sustains Jubilee culture.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type:
Full‑time