Executive Assistant IV

Position Title:

Executive Assistant IV | Class/Group: 0166/B23 | Military Occupation Specialty Code:
Marine Corps 0111;
Airforce 3F5X1 | Fair Labor Standards Act Status:
Exempt |

Number of Vacancies : 1 | Salary Range: $6666.67 - $7916.67 per month | Duration:
Regular | Hours Worked Weekly: 40 | Travel:
None |

Work Location:

UTSA San Pedro 1, 506 Dolorosa Street, San Antonio, Texas 78204 | Website:(Use the "Apply for this Job" box below). | Refer Inquiries to: careersas.gov

Texas Cyber Command does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age, or disability. Please call  to request reasonable accommodation.

Position Summary:

This position provides highly advanced (senior‑level) professional executive administrative assistance supporting the efforts of the Agency Head in providing quality leadership and oversight of cybersecurity objectives for the State. Work involves performing complex and routine tasks for the Agency Head, other executive staff as assigned, and communicating on behalf of the Agency Head with interagency personnel, government officials, industry executives, and other outside contacts.

The work is performed under minimal direction and supervision of the Agency Head, with extensive latitude for initiative and independent judgment.

Day‑to‑day assistance includes overseeing the review and evaluation of administrative practices, preparing and distributing Microsoft Excel, Word, and PowerPoint documents, creating and updating spreadsheets, compiling presentations, and distributing related documents and materials as appropriate. The role coordinates and performs administrative functions including, but not limited to, establishing and maintaining files and databases, arranging and confirming travel and accommodation logistics, managing travel changes at night and on weekends, and providing detailed travel itinerary documentation.

Meeting coordination and daily scheduling responsibilities include maintaining a calendar of events for conferences and speaking engagements, providing the Agency Head with a daily agenda, prioritizing inquiries and requests while troubleshooting conflicts, making judgements and recommendations, and screening all incoming phone calls, mail, and/or meeting requests. The incumbent promotes and maintains a standard of professionalism in all communications on behalf of the Agency Head and the Agency, greets visitors, receives incoming telephone calls, composes, reviews, tracks professional correspondence for communications not requiring executive attention, and manages the planning, preparation, and dissemination of special reports, papers, letters, and memoranda.

Other job functions require coordination of interdivisional administrative support activities with other support staff, promoting and practicing team concepts, assisting in cross‑training, utilizing the expertise of other support staff, ensuring agency staff are apprised of new and existing executive office administrative policies and practices, maintaining oversight of office supplies and equipment, preparing requisitions for supplies and services, and supporting the coordination of various projects and activities as needed or assigned.

• Graduation from high school or equivalent certificate.

• Minimum of eight (8) years of successful, progressively responsible experience performing advanced administrative-level or office management work.
• At least four (4) of those years included administrative or executive-level support to executive, upper management, or project management staff.

• Experience providing administrative support in a State of Texas agency.

• Working knowledge of modern office equipment and of practices, procedures, and communications.
• Knowledge of State of Texas procedures, methods, principles, and practices.
• Familiarity with…