Registrar Officer

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond.

UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UT San Antonio Today or on X , Instagram , Facebook , You Tube or Linked In .

Up to $40,320 annualized, commensurate with education, experience, and qualifications.

Full Time

Applications will be accepted through 11:59 PM CDT on 9/6/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

• Resume is required
• Cover Letter is preferred

The Registrar Officer I is responsible for a decision-making process that requires initiative and judgment related to registrar processing and meeting needs of students and parents for assigned program/process (graduation coordination, athletic certification, veterans’ certification/benefits, and residency certification).This position provides professional knowledge, and expertise regarding Registrar information, processing, and certification of eligibility.

• Uses discretion and independent judgment to advise and counsel students regarding required forms, application/document processing, eligibility requirements, benefits, acceptance or denial of benefits, etc. for assigned program/process.
• Processes, reviews, and evaluates documentation for assigned programs that may include applications, transcripts, academic documents, veterans’ forms, pending degree verification, and miscellaneous forms to determine eligibility and/or benefits available to the student.
• Images and indexes paperwork and maintains student files and records for assigned programs/processes.
• Uses independent judgment to resolve complex problems for assigned program/process.
• Assists in developing and distributing documents, requirements, and general information to students and/or parents for assigned programs/processes.
• Interacts with the Texas Higher Education Coordinating Board, National Student Clearinghouse, Undergraduate Admissions, Graduate Admission, Athletics Office, Advising, Legal Counsel, Financial Aid & Scholarships, College and Departments on current policies, procedures, and regulations involving student eligibility, benefits, and certification related to assigned program/process.
• Assists with gathering information and providing reports as needed to appropriate departments for assigned program/process (internal to UTSA and external that may include THECB, Veterans Administration, colleges, departments, or documentation needed for the graduation ceremony, etc.).
• Stays abreast of and complies with regulations that govern all assigned programs/process. Interprets and maintains knowledge of current federal, state, and institutional policies, procedures, and regulations pertaining to assigned program/process.
• Participates in the review, and revision of policies and procedures that govern assigned program/process.
• Performs other duties as assigned.

• High School Diploma.
• Three (3) years of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

• Communication
• Customer Service
• Microsoft Office Suite

• Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary based on the needs of the…