Administrative Assistant

Administrative Assistant

Date:
Aug 28, 2026

Location:

San Antonio, TX, US, 78205

Company: CPS Energy

We are engineers, high line workers, power plant managers, accountants, electricians, project coordinators, risk analysts, customer service operators, community representatives, safety and security specialists, communicators, human resources partners, information technology technicians and much, much more. We are 3,500 people committed to enhancing the lives of the communities we serve. Together, we are powering the growth and success of our community progress every day!

Final date to receive applications:
September 4, 2026 Pay Grade 8
** Qualifications may warrant placement in a different job level**

Position Summary:

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports.

Tasks and Responsibilities:

• Develops and maintains spreadsheets encompassing various matters.
• Assists staff with research and preparation of reports and presentations.
• Managing appointments, coordinating/scheduling meetings, and maintaining calendars.
• Modifies and upgrades data systems.
• Assists in the utilization of computerized applications to facilitate productivity.
• Responsible for assessing and maintaining all office supplies.
• Maintains division files.
• Prepare and distribute minutes of meetings.
• Opening and distributing division mail, and preparing urgent packages for overnight.
• Tracking/monitoring incoming and outgoing correspondence as needed.
• Reviews various monthly budget reports and maintains and submits accurate expense records in SAP.
• Coordinates travel arrangements and assists with scheduling.
• Initiates purchase requisitions and service entry sheets in SAP.
• Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports.
• Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
• Maintains SAP time entry reporting for executive's direct reports.
• Performs other project and process improvement initiatives as assigned.

Minimum

Skills:

• Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling
• Ability to set priorities, organize work and make occasional exceptions.
• Ability to develop and maintain working relationships with customers and support teams.
• Initiative to work independently or as a member of a team, coordinating with others to achieve desired results
• Well-developed written and verbal communication skills for interaction with all levels of personnel
• Ability to meet goals and objectives with minimal direct supervision
• Effective interpersonal and customer service skills
• Ability to effectively manage sensitive and confidential information

Preferred Qualifications:

• Associate's degree in Office Administration, Business or other related field from an accredited institution
• Experience with SAP
• Experience in Utility industry

Competencies:

• Demonstrating Initiative
• Working with Ambiguity
• Driving for Results
• Evaluating and Implementing Ideas
• Driving Continuous Improvement
• Communicates Effectively

Minimum Education:

High School Diploma or GED Required

Certifications:

Working Environment:
Indoor work, operating computer, manual dexterity, talking, hearing, repetitive motion. Use of personal computing equipment, telephone, multi-functioning printer and calculator. Ability to travel to and from meetings, training sessions or other business related events.

Physical Demands:
Office Environment

CPS Energy does not discriminate against applicants or employees. CPS Energy is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfers and compensation, to all qualified applicants and employees without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, citizenship status, veteran status, pregnancy, age, disability, genetic information or any other protected status.

CPS Energy will comply with all laws and regulations.