PartTime Receptionist Clerical Billingual

Part-Time Receptionist / Clerical (Bilingual Preferred)

Location:

San Antonio, Texas (on-site)

Position Type:
Part-time (typically 16-20 hours/week; schedule set within normal business

Practice Areas:
Estate Planning, Probate, Business Law

We are seeking a professional, dependable Part-Time Receptionist/Clerical Assistant to

serve as the first point of contact for clients and to support day-to-day administrative

operations in our San Antonio law office.

This role is ideal for someone who is organized,

courteous, and able to manage a busy front desk while handling confidential legal

information with discretion. Notary Public is a plus. Bilingual (English/Spanish) is

preferred but not required.

• Greet clients and visitors, manage check-in, and maintain a polished reception area
• Answer and route multi-line phone calls; take accurate messages, tracking and
• communicating those messages interoffice and ensure timely follow-up with callers
• Schedule consultations and appointments; coordinate calendars and conference room
• logistics
• Assist with client intake packets and general front-desk questions (without providing legal
• advice)

• Copy, scan, print, assemble, and file documents (paper and electronic)
• Prepare and proofread correspondence, labels, envelopes, and basic document formatting
• in Word/PDF
• Organize client files and help open/close matters consistent with firm procedures
• Support probate and estate planning workflows with document handling (e.g., execution
• packets, mailing packets, checklists)

• Receive, sort, and distribute incoming mail and deliveries; coordinate outgoing
• mail/couriers
• Perform accurate data entry (client/matter information, contact updates)
• Maintain confidentiality of client records and sensitive personal/financial documents
• Assist with records retention and general office organization

• Monitor and restock office supplies; coordinate with vendors as needed
• Provide overflow administrative help to attorneys and support staff during peak times

• High school diploma or equivalent
• 1+ year of receptionist, front desk, or administrative support experience (professional
• office preferred)
• Strong phone etiquette and written communication skills
• Proficiency with Microsoft Office (Outlook, Word) and comfort with scanning/copying/PDF
• tools
• High attention to detail, strong organization, and reliability
• Ability to handle confidential information with discretion
• Ability to manage multiple tasks with shifting priorities in a client-facing environment

• Bilingual (English/Spanish) with ability to communicate professionally with clients in both
• languages
• Prior experience in a law firm or professional services office
• Familiarity with legal documents and workflows (estate planning and probate exposure is a
• plus)
• Experience with client intake, scheduling, and/or case/matter management software