Program Coordinator-Artful Worship Grant

Please see Special Instructions for more details.

Note that this is a grant-funded position with funding approval through 07/01/2030. Note that grant can be extended or shortened based on fund availability and the needs of the department.

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

The Program Coordinator-Artful Worship Grant provides full-time coordination and operational leadership for Artful Worship:
Inspiring Children’s Faith Through the Catholic Imagination, a multi-year Lilly Endowment initiative exploring how literature, music, visual art, storytelling, and the creative imagination nurture children’s faith. The Program Coordinator-Artful Worship Grant reports to the Program Director, Artful Worship.

The position is primarily based on campus. A limited hybrid work arrangement may be available after six months of successful employment.

Note that this is a grant-funded position with funding approval through 07/01/2030. Note that grant can be extended or shortened based on fund availability and the needs of the department.

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents.

Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

• Coordinate the day-to-day operations of the Artful Worship grant.
• Coordinate grant-sponsored programming, events, guest speakers, consultants, and related logistics.
• Maintain project records, timelines, calendars, and organizational systems.
• Prepare annual, interim, and other required grant reports in collaboration with the Project Director.
• Support grant administration, including budgeting, purchasing, contracts, reimbursements, financial tracking, and compliance.
• Serve as the primary liaison among University offices, faculty, students, consultants, schools, parishes, and community partners.
• Develop and coordinate project communications, including newsletters, website content, promotional materials, and stakeholder updates.
• Coordinate project assessment activities, including surveys, evaluation data, and support for external evaluators.
• Occasional travel to University, parish, school, and community partner sites, as well as conferences and other project-related events, to support grant programming and partnerships.
• Supervise and mentor graduate and undergraduate student employees.
• Perform other duties as assigned.

• Excellent organizational, project management, and time management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to effectively learn and use Google Workspace, Canva, and other project management and communication tools.
• Ability to manage multiple projects, priorities, and deadlines while maintaining accuracy.
• Ability to prepare grant reports by organizing project data, tracking outcomes, and coordinating documentation.
• Ability to work independently, exercise sound judgment, and solve problems proactively.
• Ability to build collaborative relationships with faculty, students, University offices, community partners, and…