Part-Time Receptionist​/Clerical; Billingual

Part-Time Receptionist / Clerical (Bilingual Preferred)

Location:

San Antonio, Texas (on-site)

We are seeking a professional, dependable Part-Time Receptionist/Clerical Assistant to serve as the first point of contact for clients and to support day-to-day administrative operations in our San Antonio law office. This role is ideal for someone who is organized, courteous, and able to manage a busy front desk while handling confidential legal information with discretion. Notary Public is a plus.

Bilingual (English/Spanish) is preferred but not required.

Greet clients and visitors, manage check-in, and maintain a polished reception area

Answer and route multi-line phone calls; take accurate messages, tracking and communicating those messages interoffice and ensure timely follow-up with callers

Schedule consultations and appointments; coordinate calendars and conference room logistics

Assist with client intake packets and general front-desk questions (without providing legal advice)

Copy, scan, print, assemble, and file documents (paper and electronic)

Prepare and proofread correspondence, labels, envelopes, and basic document formatting in Word/PDF

Organize client files and help open/close matters consistent with firm procedures

Support probate and estate planning workflows with document handling (e.g., execution packets, mailing packets, checklists)

Receive, sort, and distribute incoming mail and deliveries; coordinate outgoing mail/couriers

Perform accurate data entry (client/matter information, contact updates)

Maintain confidentiality of client records and sensitive personal/financial documents

Assist with records retention and general office organization

Monitor and restock office supplies; coordinate with vendors as needed

Provide overflow administrative help to attorneys and support staff during peak times

High school diploma or equivalent

1+ year of receptionist, front desk, or administrative support experience (professional office preferred)

Strong phone etiquette and written communication skills

Proficiency with Microsoft Office (Outlook, Word) and comfort with scanning/copying/PDF tools

High attention to detail, strong organization, and reliability

Ability to handle confidential information with discretion

Ability to manage multiple tasks with shifting priorities in a client-facing environment

Bilingual (English/Spanish) with ability to communicate professionally with clients in both languages

Prior experience in a law firm or professional services office

Familiarity with legal documents and workflows (estate planning and probate exposure is a plus)

Experience with client intake, scheduling, and/or case/matter management software