Administrative Services Officer, Department of English and Department of Philosophy & Classics

Administrative Services Officer, Department of English and Department of Philosophy & Classics

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond.

UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UT San Antonio Today or on X , Instagram , Facebook , You Tube or Linked In .Salary

Range

Up to $58,000 annualized, commensurate with education, experience, and qualifications.

Job Type

Full Time

Posting Close Date

Applications will be accepted through 11:59 PM CDT on 9/24/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials

• Resume and Cover Letter are required.

Job Summary

The Administrative Services Officer (ASO) ensures efficient departmental operations by managing administrative, financial, and coordination tasks for both the Department of English and the Department of Philosophy & Classics. Working closely with the department chair, The ASO provides high-level staff support, exercises independent judgment, and follows established policies to complete assignments.

Core Responsibilities

• Oversees daily operations to ensure efficiency.
  
  Optimizes workflows and improves processes.
  
  Coordinates with university stakeholders to achieve department or college goals.
  
  Uses independent judgment to make decisions.
• Collaborates with People Excellence and supports HR tasks.
  
  Handles recruitment and onboarding.
  
  Enters employee data into People Soft on schedule.
  
  Meets deadlines from university stakeholders.
• Acts as the liaison to coordinate information flow.
  
  Improves employee awareness and engagement with clear communication.
• Supports departmental or college projects as the administrative contact.
  
  Tracks timelines and expenditures.
  
  Verifies documentation and ensures projects are completed on time.
• Supervises support staff and provides guidance on complex issues.
  
  Focuses on employee development through training and reviews.
  
  Ensures staff meet deadlines and follow procedures.
• Manages fiscal activities, including account reconciliation and cost analysis.
  
  Helps plan budgets.
  
  Monitors expenses and processes invoices.
  
  Prepares financial reports with the finance department.
• Manages course schedules and calendars.
  
  Organizes meetings, appointments, and travel for senior staff.
• Prepares and edits reports, presentations, and documents for senior staff.
  
  Ensures materials are accurate and professional for executive review and decision-making.
• Performs other duties as assigned.

Required Qualifications

• High School Diploma.
• Seven (7) years of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Preferred Qualifications

• Bachelor's Degree in a relevant field/discipline.

Knowledge, Skills, and Abilities

• Microsoft Office Suite
• Documentation & Records Management
• Data Entry
• Call Management
• Calendar Management
• Customer Service Management
• Database Management
• Business Process Improvement

Working Conditions

• Office Environment. Workdays, areas, and work hours may vary…