Administrative Assistant

Job Title:

Administrative Assistant

Job Description:

The Role:

Our site in Colorado Springs, Rockrimmon is seeking a Sr Administrative Assistant to serve as a central point of coordination for site operations, workplace services, communications, visitor management, and administrative support functions. This role is responsible for creating and maintaining a professional, organized, and customer-focused work environment while supporting business objectives through project coordination, vendor management, cost-saving initiatives, and site-wide operational excellence.

The position acts as a key resource for employees, visitors, contractors, vendors, and leadership, ensuring consistent execution of facility standards, communication strategies, and employee support services.

• Manages purchase requisitioning for indirect spend for facility
• Coordinate daily workplace services and site support activities.
• Manage relationships with service providers, including janitorial, beverage, first aid, uniform/gown, mat, and other facility vendors.
• Maintain office supply inventories and replenishment processes.
• Oversee breakroom supply management and support workplace cleanliness standards.
• Manage seating assignments, seating maps, employee nameplates, lockers, and workspace organization initiatives.
• Support conference room readiness, standardization, scheduling logistics, and supply management.
• Maintain evacuation rosters and other site operational records.
• Support restroom and gowning room inspection programs and vendor compliance tracking

• Administer employee and contractor badge issuance and access processes.
• Establish and maintain mailboxes and internal mail distribution systems.
• Support onboarding activities for new employees, contractors, and temporary staff.
• Maintain training hub resources and coordinate training-related logistics.
• Provide general administrative support to employees and leadership teams.

• Coordinate site-wide communications, newsletters, digital signage, and communication boards.
• Support town halls and employee communication initiatives.
• Ensure workplace communications remain current, accurate, and aligned with organizational messaging.
• Develop and maintain visual displays, informational posters, and presentation materials.

• Serve as primary coordinator for visitor and customer experiences.
• Coordinate travel, lodging, scheduling, safety briefings, and hospitality arrangements for guests.
• Plan and manage site tours, including PPE requirements, routing, scheduling, and tour guide coordination.
• Support visits from customers, executives, government officials, educational institutions, and other stakeholders.
• Ensure a professional, welcoming, and compliant visitor experience.

• Serve as site point of contact for event planning and coordination.
• Manage site calendar activities and coordinate internal and external events.
• Coordinate catering services and meeting logistics.
• Support executive meetings, customer visits, grand openings, and special events.

• Generate attendance reports and other operational metrics.
• Perform monthly data collection and analysis related to waste and recycling programs.
• Work with vendors to validate and reconcile operational data.
• Lead or coordinate indirect cost-savings and cost-avoidance initiatives.
• Identify opportunities to improve workplace services, efficiency, and employee experience.
• Support 5S and workplace organization standards throughout non-production areas.

• Coordinate cross-functional workplace and facilities projects
• Manage implementation…