Clinical & Applied Science Education; CASE) Coordinator

Position Summary

The CASE Coordinator is responsible for administrative support to the Senior Associate Dean, Department Chairs of CASE and Faculty of UIWSOM. The CASE Coordinator will work directly with the Dean's office regarding policies and procedures related to faculty and assists with notification and implementation of approved policies. The CASE Coordinator reports to the Senior Associate Dean of Academic Affairs (SADAA) at the School of Osteopathic Medicine (SOM).

The University of the Incarnate Word School of Osteopathic Medicine educates aspiring physicians to be justice-minded, global citizens using a community-based, distributed model of education, which fosters inclusion, discovery and innovation. The UIWSOM welcomes applications for the Clinical & Applied Science Education (CASE) Coordinator Position.

• Excellent communication skills, verbal, written, and interpersonal.
• Advanced in Microsoft Office Excel, PowerPoint, Word, Teams, and Outlook or equivalent.
• Strong attention to detail.
• Strong budget management skills.
• Demonstrated proficiency in ability to multi-task and anticipate needs in a fast-paced environment.
• Strong event planning skills.
• Strong ability to keep appropriate information confidential.
• Demonstrated effective time management skills and ability to meet deadlines.
• Strong ability to work collaboratively in a complex setting, working as a team in cooperation with other administrative support staff.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

60 college hours.

Four (4) years of program/project management experience or administrative support experience in a complex office environment. Note that up to two (2) additional years of education will be considered for up to two (2) years of experience.

• Bachelor's Degree.
• Five (5) years of administrative support experience in a university, health profession school, or academic setting
• Experience supporting upper management positions in a higher education setting.
• Experience in accounting and budgeting.
• Experience coordinating travel, candidate interviews and onboarding.
• Experience with Banner software.
• Fluent in Spanish.

Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Monday through Friday 7:30am to 4:30pm with occasional extended hours/weekends to meet departmental needs and/or needs of the learning community May be required to drive to UIW offices and off-campus sites to attend meetings, conferences, workshops, seminars, etc.

• Ability to lift up to 10lbs of office materials.
• Ability to reach overhead, bend, and squat to retrieve office materials.
• Ability to regularly move about campus and event venues to actively engage attendees and guests, as well as attend meetings on campus.

Posting Number: AS2232PO

Job Type: Full Time

Job Category: Staff (non-exempt)

Desired

Start Date:

05/01/2026

Reports To: Senior Associate Dean of Academic Affairs

Salary: $47,000 Annualized

Open Date: 03/19/2026

Open Until Filled: Yes

Special Instructions to Applicant: N/A.

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).