Business Administrator

Job Title

Business Administrator I

Texas A&M University - San Antonio

Graduate Studies

Commensurate

San Antonio, Texas

Staff

Under general supervision, coordinates, oversees, and performs a wide variety of administrative support activities for the Dean of the College of Graduate Studies. Provides and coordinates staff and office support. May serve on a variety of committees in a support capacity. Manages the full range of business activities including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets, and other quantitative data.

Salary Range: $48,000-$50,000

• Provides comprehensive administrative and office support to the Dean of the College of Graduate Studies by coordinating and executing a wide range of administrative functions, including managing and screening communications, coordinating travel arrangements, responding to administrative inquiries, and supporting efficient day-to-day operations.
• Coordinates meeting logistics, including reserving rooms, arranging Zoom or Teams access, preparing meeting materials, and confirming locations and other logistical needs.
• Purchases office supplies and other routine goods and services in accordance with university purchasing procedures and helps maintain appropriate office supplies and event materials.
• Coordinates logistics for college events, workshops, orientations, and other activities, including room reservations, catering and food purchases, supplies, setup, and vendor coordination.
• Manages the full range of business and fiscal activities.
• Records minutes, tracks deliverables, and synthesizes policy recommendations for leadership.
• Participates in the hiring and training of new staff and student workers.
• Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects.
• Plans, develops, implements, coordinates, and monitors programs or services.
• Gathers, tracks, and analyzes qualitative and quantitative graduate program data.
• Develops and recommends policies, procedures, and guidelines.
• Prepares and analyzes business reports.
• Manages allocations and reporting on unit facilities, furnishings, and equipment.
• Manages cash handling activities and unit capital equipment purchasing.
• Serves as accountability property officer and liaison with financial, payroll, and human resources units.
• Interprets System policies and regulations and University rules.
• Develops complex administrative, financial, and statistical analyses and summary reports.
• Manages maintenance of business files.
• Implements and audits business procedures and trains staff on new and existing procedures.
• Establishes, implements, and audits unit procedures for special activities and programs.
• Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers.
• Communicates with employees regarding personnel policies and procedures and identifies training needs.
• Performs other job-related duties as assigned.

• Bachelor's degree or higher in related field.
• Five (5) years of experience.

• Master's Degree.

• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, Teams, and related productivity tools.
• Strong organizational, planning, and time-management skills, with attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Strong interpersonal, written, and verbal communication skills.
• Ability to work collaboratively and professionally with faculty, staff, students, administrators, and external partners.
• Knowledge of budgeting, purchasing, travel, and general business and administrative processes.
• Ability to coordinate calendars, meetings, travel arrangements, events, workshops, and associated logistics.
• Ability to learn and use university administrative systems and processes.
• Ability to work independently, take initiative, and appropriately prioritize competing responsibilities.

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