Business Administrator

Position: Business Administrator I
** Job Title
** Business Administrator I
** Agency
* * Texas A&M University - San Antonio
** Department
* * Graduate Studies
** Proposed Minimum Salary
** Commensurate
* * Job Location
** San Antonio, Texas
** Job Type
** Staff
* * Job Description
** Under general supervision, coordinates, oversees, and performs a wide variety of administrative support activities for the Dean of the College of Graduate Studies. Provides and coordinates staff and office support. May serve on a variety of committees in a support capacity. Manages the full range of business activities including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets, and other quantitative data.
** Salary Range:** $48,000-$50,000
** Responsibilities:
*** Provides comprehensive administrative and office support to the Dean of the College of Graduate Studies by coordinating and executing a wide range of administrative functions, including managing and screening communications, coordinating travel arrangements, responding to administrative inquiries, and supporting efficient day-to-day operations.
* Coordinates meeting logistics, including reserving rooms, arranging Zoom or Teams access, preparing meeting materials, and confirming locations and other logistical needs.
* Purchases office supplies and other routine goods and services in accordance with university purchasing procedures and helps maintain appropriate office supplies and event materials.
* Coordinates logistics for college events, workshops, orientations, and other activities, including room reservations, catering and food purchases, supplies, setup, and vendor coordination.
* Manages the full range of business and fiscal activities.
* Records minutes, tracks deliverables, and synthesizes policy recommendations for leadership.
* Participates in the hiring and training of new staff and student workers.
* Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects.
* Plans, develops, implements, coordinates, and monitors programs or services.
* Gathers, tracks, and analyzes qualitative and quantitative graduate program data.
* Develops and recommends policies, procedures, and guidelines.
* Prepares and analyzes business reports.
* Manages allocations and reporting on unit facilities, furnishings, and equipment.
* Manages cash handling activities and unit capital equipment purchasing.
* Serves as accountability property officer and liaison with financial, payroll, and human resources units.
* Interprets System policies and regulations and University rules.
* Develops complex administrative, financial, and statistical analyses and summary reports.
* Manages maintenance of business files.
* Implements and audits business procedures and trains staff on new and existing procedures.
* Establishes, implements, and audits unit procedures for special activities and programs.
* Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers.
* Communicates with employees regarding personnel policies and procedures and identifies training needs.
* Performs other job-related duties as assigned.
** Required

Education and Experience:

*** Bachelor's degree or higher in related field.
* Five (5) years of experience.
** Preferred

Education and Experience:

*** Master's Degree.
** Knowledge, Skills, and Abilities:
*** Proficiency with Microsoft Office applications, including Word, Excel, Outlook, Teams, and related productivity tools.
* Strong organizational, planning, and time-management skills, with attention to detail.
* Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
* Strong interpersonal, written, and verbal communication skills.
* Ability to work collaboratively and professionally with faculty, staff, students, administrators, and external partners.
* Knowledge of budgeting, purchasing, travel, and general business and administrative processes.
* Ability to coordinate calendars, meetings, travel arrangements, events, workshops, and associated logistics.
* Ability to learn and use university administrative systems and processes.
* Ability to work independently, take initiative, and appropriately prioritize competing responsibilities.
** Applicant Instructions:
** Please make sure to provide the following documents:
* Cover Letter
* Resume / CV
* References - at least two professional references

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