Administrative Assistant

Summary:Provides support in all areas of procurement for the plant and participates in the global strategy of the company for procurement operations. This position reports directly to the Purchasing Manager.

• Excellent organizational, written and verbal communication skills
• Capacity to perform tasks quickly
• Minimum of 1-2 years' experience in a similar capacity
• Proficient in Microsoft Office Suite
• Experience using Net Suite strongly preferred but not required
• Demonstrated experience using an ERP or ordering system is required
• Understands and has working knowledge of accounts payable functions

• Issues purchase orders for warehouse and factory consumables, office, breakroom supplies, and general needs of the plant
• Follows up with vendors for documents such as order confirmations and digital packing lists
• Schedules transfers of raw material
• Liaises with Accounts Payable to ensure invoicing and receipt are accurate and resolves discrepancies with minimal impact to the business
• Works with vendors, QA, and accounting for returns and credit
• Interacts with Inventory Control Team and Receiving to assess the needs of the plant
• Utilizes Net Suite to adjust POs and receipts and also produce schedules and reports
• Perform other duties as assigned

High School diploma or GED, or equivalent combination of education and experience.