Contract Administrator

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Full Time San Antonio, TX, US

30+ days ago Requisition

Salary Range: $80,000.00 To $90,000.00 Annually

"Be part of a company that is influential and the standard for a rapidly evolving industry!"

WHO ARE WE?

Real Time Software Solutions (RTSS) is a Global Leader and rapidly growing SaaS technology company that provides comprehensive Software Solutions to the clinical research industry.

Our Vision is to reshape the global clinical research industry with innovative solutions that help advance medicine and save lives. Our cloud-based solutions are dedicated to solving complex problems and simplifying clinical research processes to be more organized, efficient, and cost-effective. We are based out of San Antonio, TX, but are truly a remote and telecommuting company.

WHAT ARE WE LOOKING FOR?

The Realtime Contract Administrator will play an essential role in leading the corporate global contracting needs for all of Real Time’s products and services. The Contract Administrator will prepare, process, and monitor client, consultant, and vendor agreements for the company. The Contract Administrator will manage the organization’s contract lifecycle, ensuring compliance with legal requirements, mitigating risks, and optimizing contract terms. This position requires a thorough understanding of legal and contracting terminology, strong organizational abilities, and maintaining excellent relationships with our valuable clients and all stakeholders.

WHAT WILL YOU BE DOING?

• Manage and coordinate the administration of all contract activities to include subscription service agreements, amendments, consulting agreements, vendor agreements, NDAs, etc.
• Develop and maintain a contract management system, including templates, databases, and tracking mechanisms, to ensure efficient contract administration and reporting.
• Support the development and implementation of contract management policies, procedures, and training programs to promote consistency and compliance across the organization.
• Lead the implementation and integration of automated contract management solutions, as well as the design and implementation of an optimized contracting model utilizing best practices and methodologies for process enhancement and workflows.
• Maintain accurate and up-to-date contract records, including contract versions, amendments, correspondence, and other related documents.
• Ensure proper storage, organization, and retrieval of contracts for reference and audit purposes.
• Draft, review, and modify various contracts and modifications in collaboration with stakeholders, ensuring accuracy and compliance.
• Assist customers with all contract-related requests, including terminations; research and resolve contract issues, disputes, terms/conditions, etc.
• Assist with proposal preparation to include, but not be limited to, RFP review, completion of representations and certifications, and price proposal support.
• Assist with supporting functional departments in response to RFPs, including the centralization and standardization of commonly requested information for easy retrieval and inclusion.
• When appropriate, work with Company counsel on challenging legal agreement reviews to ensure the company’s best interests are considered in all negotiations.
• Performs ongoing customer contract reviews and manages renewals that require amendments.
• Assist the Finance team with the administration and communication of pricing increases.
• Establish good working relationships with internal and external stakeholders.
• Stay current with industry trends, legal developments, and best practices related to contract management.

WHAT DO YOU NEED?

• Bachelor’s degree required with a concentration in law, business, finance, or a related field.
• Minimum five years of contract management and/or administration experience.
• Proficient understanding of legal and contracting terminology, with the ability to interpret and apply complex contract language.
• The ability to efficiently organize documentation and an overall high level of…