A/E Operations Coordinator
Listed on 2026-08-05
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Business
Business Administration, Office Administrator/ Coordinator -
Administrative/Clerical
Business Administration, Office Administrator/ Coordinator
Architectural & Engineering Operations Coordinator
Immediate Need | Direct Hire
San Antonio, TX | Onsite Only
Up to $80,000
Why Work For Our Client?
Work on high-impact projects spanning 33 states and internationally — no two days are the same
Support meaningful work serving Veterans Affairs, Defense Health Agency, and federal clients
Grow with a nationally recognized, fast-expanding firm with a pipeline of exciting new projects
Be part of a collaborative, mission-driven team that values purpose, people, and excellence
What You'll Do:
- Provide pre-award and post-award contract administration support
- Prepare subcontracting agreements on new contracts and task orders
- Track project timelines, budgets, and contract compliance
- Develop invoice summaries and produce client billing for A&E projects
- Process subcontractor billing and expense reports
- Maintain A&E calendars, contacts, and internal schedules
- Coordinate travel arrangements and support proposal production
Must-Have
Qualifications:
5+ years of administrative contract and project support experience
3+ years of detailed invoicing/billing experience with heavy Excel usage
Proficient in Excel, Word, and Adobe Acrobat with advanced formatting skills
Strong written and verbal communication, grammar, and proofreading skills
Government contracting and FAR experience highly preferred
Experience with Microsoft 365, SharePoint, and Salesforce a plus
Bachelor's degree in Business, Communications, or Marketing preferred
CAPM certification a plus
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