Administrative Officer - POLY (AGC ​/ GRN

Administrative Officer - POLY (AGC / GRN) (Maintenance)

Job Summary:

The Administrative Officer plays a pivotal role in supporting the operational efficiency of security services for a high-value data center environment. This position ensures compliance, record keeping, personnel support, ongoing training, and seamless administrative coordination in a mission-critical facility requiring heightened security protocols.

• Documentation & Compliance
  • Maintain accurate records of incident reports, visitor logs, shift schedules, and audit documents
    
    Ensure compliance with data center security standards and company policies
• Personnel Coordination
  • Assist in onboarding and scheduling of security personnel
    
    Liaise between site supervisors and HR for leave, attendance, and disciplinary tracking
• Communication & Coordination
  • Serve as the primary point of contact for administrative inquiries related to security operations
    
    Manage internal communications between on-site teams and corporate office
• Systems & Reporting
  • Update and manage security management systems and reporting tools
    
    Prepare weekly and monthly performance reports and submit to management
• Procurement & Inventory
  • Track supplies, uniforms, and security equipment inventory
    
    Coordinate with vendors for restocking and repairs
• Training & Development
  • Organize and document required training for security personnel, including site-specific procedures and emergency protocols
    
    Schedule refreshers and compliance retraining based on regulatory updates
    
    Collaborate with site supervisors to identify skills gaps and recommend internal or external training programs
    
    Monitor certification renewals (e.g., CPR/First Aid, Fire Safety, Defensive Tactics