Junior Project Manager & PMO Coordinator

Junior Project Manager & PMO Coordinator

Required Qualifications

• Bachelor’s degree or equivalent relevant professional experience preferred.
• Approximately 1-3 years of experience in project coordination, project management, PMO support, business operations or a related discipline preferred.
• Experience coordinating multiple activities, priorities or work streams simultaneously.
• Exposure to structured project management practices and methodologies.
• Experience working in a business or technology change environment would be advantageous.

Preferred Qualifications

CAPM, PRINCE2 Foundation or equivalent project management training/certification is advantageous but not required.

Key Responsibilities

Project Management & Delivery

• Manage assigned small or lower-complexity projects from initiation through completion, with appropriate oversight from a senior Project Manager or PMO leader.
• Develop and maintain project plans, schedules, milestones and deliverables.
• Coordinate project activities across business, technology, vendors and other stakeholders.
• Monitor progress against agreed scope, schedule and objectives.
• Identify, track and elevate project risks, issues, dependencies and decisions.
• Manage project actions and follow up with owners to ensure timely completion.
• Prepare and communicate regular project status updates.
• Support project closure, lessons learned and handover activities.

Project Coordination & PMA Support

• Provide project coordination and administrative support to Project Managers across larger or more complex initiatives.
• Schedule and coordinate project meetings, workshops, steering committees and governance forums.
• Prepare agendas, capture minutes, decisions and actions, and follow up on outstanding items.
• Maintain project documentation and ensure key artefacts are current, appropriately stored and accessible.
• Maintain RAID logs, decision logs, action trackers, milestone plans and other project controls.
• Assist Project Managers with preparation of presentations, status reports and governance materials.
• Support tracking of project budgets, forecasts, resources and vendor activities where required.
• Maintain accurate portfolio information across active projects and initiatives.
• Coordinate regular project status reporting and consolidate information for PMO and leadership reporting.
• Support preparation of portfolio dashboards, reports and management presentations.
• Track portfolio-level milestones, risks, issues and dependencies.
• Support project intake, initiation and governance processes.
• Maintain the PMO project repository, templates, standards and supporting documentation.
• Help ensure projects follow agreed project management and governance standards.
• Support PMO meetings and governance forums, including preparation of materials and tracking of resulting actions.
• Assist with resource and capacity information across the project portfolio.
• Support onboarding of new projects and Project Managers into PMO processes and tools.
• Identify opportunities to improve PMO processes, reporting, templates and tools.
• Help develop and maintain practical project management standards and best practices.
• Support adoption of consistent project management practices across the organization.
• Contribute to the ongoing development and maturity of the PMO.