Supervisor, Property & Equipment Inventory

Supervisor, Property & Equipment Inventory Job Description

Oversees inventory control operations, including supervision of property & equipment inventory clerks. Ensures continuity of property control operations and systems. Executes internal physical inventories and serves as a contact for external auditors. Develops and enforces inventory policies and procedures to maintain operational effectiveness and audit readiness.

• Provide supervisory oversight to ensure continuity of property control operations and adherence to institutional regulatory requirements.
• Manage the asset management system to maintain accurate, up?to?date inventory and property control records.
• Lead and support a team of property control staff, including workflow coordination and performance guidance.
• Plan, coordinate, and conduct annual physical inventories, ensuring timely and accurate reconciliation of institutional assets.
• Oversee the recording, tracking, and reporting of assets throughout their lifecycle, ensuring audit?ready documentation.
• Develop and implement a new annual inventory training program to support institutional compliance and staff readiness.
• Manage service requests related to inventory and asset management through the Team Dynamix application.
• Serve as the primary point of contact for internal and external inventory audits and conduct periodic spot checks to ensure accountability and compliance.
• Performs all other duties as assigned.

• Knowledge of property control operations and asset management systems, including audit compliance requirements, institutional regulations, and inventory management best practices.
• Skilled in supervising and leading teams, with the ability to provide direction, coordinate workflows, and oversee the performance of multiple property control staff.
• Ability to plan, conduct, and oversee large-scale physical inventories and ensure accurate recording, tracking, and reporting of institutional assets.
• Strong capability to develop, update, and implement inventory policies, procedures, and training programs, ensuring organizational accountability and readiness for internal and external audits.
• Proficient in using inventory management tools and service request platforms, such as Team Dynamix, and performing spot audits and verification checks to maintain data integrity and operational effectiveness.

Education

• High School diploma or GED is required.

• Six (6) years of related experience is required.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond.

UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture.

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional…