Mobile Training Team Specialist - HSCET

Mobile Training Team Coordinator

HJF is seeking a Mobile Training Team Coordinator to provide strategic operational support for the Health Security Cooperation Education and Training (HSCET) Program in support of the Uniformed Services University of the Health Sciences (USU) National Institute for Defense Health Cooperation (NIDHC). The Mobile Training Team (MTT) Coordinator coordinates the end‑to‑end operational, administrative, and logistical lifecycle for international mobile training engagements within the Health Security Cooperation Education and Training (HSCET) portfolio.

This position works under the guidance of the Senior MTT Coordinator and HSCET leadership, serving as the primary NIDHC point of contact throughout mission preparation, execution, and post‑mission closeout.

• Serves as the dedicated NIDHC point of contact and administrative lead for each assigned training throughout preparation, active execution, and final post‑mission closeout.
• Travels as a field administrative asset alongside their assigned training team deployments to handle in‑country requirements, collect local student metrics, and manage immediate field needs.
• Coordinates multi‑disciplinary team members to meet mission requirements, to include scheduling critical milestones, distributing tracking compliance documents (such as signed NIDHC Instructor Code of Conduct forms), and initiating team planning calls no later than one month prior to training start dates.
• Manages end‑to‑end travel logistics pipelines for assigned missions, executing Aircraft and Personnel Automated Clearance System (APACS) requests, processing official passports/visas, booking commercial/govt flights and hotel blocks, and ensuring team members meet country‑specific entry/exit criteria (e.g., shot records, entrance forms).
• Procures, packs, inventories, and ships specialized medical mission supplies and training equipment directly to team members and international field sites, adhering strictly to the master inventory protocols established by the Senior MTT Specialist.
• Submits and tracks individual sourcing sheets for training‑related costs, processing APAC and GPC requisitions while monitoring course‑level financial transactions under the guidance of a supervisor.
• Maintains comprehensive instructor and student records for assigned missions, ensuring strict compliance with all IMET/FMF/S333 regulations and security cooperation mandates.
• Coordinates the translation of course materials into target languages where operationally required by the partner nation, as needed.
• Manages real‑time mission communications during active operations by receiving, compiling, and distributing daily situation reports.
• Escalates and reports critical team needs, unexpected logistical difficulties, or in‑country medical emergencies immediately to Senior MTT Specialist and the HSCET Leadership.
• Closes out assigned missions by scheduling post‑mission debriefings, capturing operational lessons learned, administering evaluation tools, and tracking longitudinal metrics in the field to support broader program research initiatives.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Education and Experience

• Bachelor’s Degree required.
• Minimum of 3‑5 years’ experience required.

Required Knowledge,

Skills And Abilities

• Ability to work independently on routine tasks while exercising sound judgment and initiative in solving complex logistical problems.
• Ability to coordinate many complex systems and programs simultaneously, including government travel systems and international shipping regulations.
• Strong interpersonal skills to keep technical teams updated on visa requirements and administrative timelines.
• Exceptional organizational skills, be detail oriented, demonstrate excellent interpersonal, communication, presentation and customer service skills.
• A valid U.S. passport is required.
• Ability to obtain and maintain a T1 Public Trust background check.

• Lifting:
  Requires lifting materials over 25 lbs.
• Ability to stand or sit at a…