Business Operations Manager

Please see Special Instructions for more details.

N/A.

Position Title Business Operations Manager

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

The Business Operations Manager serves as a key member of the School of Nursing and Health Professions ( SNHP ) team and supports the Dean in overseeing the school’s financial, operational, and administrative activities, as well as collaborates with program chairs, directors, and faculty as appropriate. This position is responsible for budget planning and monitoring, operational coordination, compliance reporting, staff supervision, and special projects that support the school’s academic mission and strategic goals.

The Business Operations Manager reports to the Dean, School of Nursing and Health Professions.

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents.

Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Description of Job Duties

• Assist the Dean in developing and monitoring the school’s annual budget.
• Track revenues and expenditures and prepare budget reports for school leadership.
• Review financial data and provide recommendations to support school priorities and resource needs.
• Work with faculty principal investigators and the Office of Research and Graduate Studies to support grant budgeting and reporting requirements.
• Monitor grant expenditures and ensure compliance with funding requirements.
• Process invoices, budget transfers, payroll authorization forms, and position requisitions.
• Serve as the school’s liaison with Finance, Human Resources, Procurement, the Provost’s Office, and other university departments.
• Assist with financial audits and ensure compliance with university policies and procedures.
• Prepare cost analyses and budget projections for new initiatives and programs.
• Support efficient use of school resources and identify opportunities to improve administrative processes.

Description of Job Duties

• Coordinate operational activities that support the school’s academic and administrative functions.
• Maintain accreditation, Texas Board of Nursing, and other regulatory reports and records.
• Assist with implementation and monitoring of the School’s Total Program Evaluation Plan.
• Prepare reports, presentations, and supporting materials for the Dean and leadership team.
• Manage special projects and initiatives assigned by the Dean.
• Coordinate classroom and office space utilization and serve as a liaison with Facilities and Environmental Health & Safety.
• Maintain records related to faculty credentials, licensure, certifications, continuing education, and compliance requirements.
• Support planning and coordination of…