Senior Events Associate

Access Your Potential

Join us to create and deliver experiences that inspire people, spark connection, and bring imagination to life—while having a lot of fun doing it.

Join us to create and deliver experiences that inspire people, spark connection, and bring imagination to life—while having a lot of fun doing it.

We are seeking a Senior Events Associate based in the San Antonio area!

As a Senior Events Associate at Access, you’ll play an important role in bringing unforgettable experiences to life. This position bridges the gap between event support and program ownership, giving you the opportunity to support Event Managers on larger programs while independently managing smaller‑scale events.

You’ll coordinate logistics, vendors, budgets, client communications, and on‑site execution while building the skills and experience to take on greater program ownership.

• Independently manage smaller‑scale programs, including logistics, vendors, budgets, client communications, and on‑site execution.
• Support Event Managers with the planning and execution of larger programs across multiple markets.
• Create and manage key event materials, including Program Briefs, Manifests, signage, checklists, and client deliverables.
• Source and coordinate vendors, venues, and event staff while ensuring program and compliance requirements are met.
• Build strong relationships with clients, hotel partners, venues, and preferred vendors.
• Manage program financials, including Scopes of Work, deposits, expenses, reconciliation, and final invoicing.
• Maintain accurate program and vendor information in Salesforce and other internal systems.
• Balance multiple programs and shifting priorities while proactively identifying potential risks and solutions.
• Collaborate across teams to ensure program details, timelines, and client expectations are met.
• Support and guide Event Associates during program preparation, logistics, and on‑site execution.

Access is a destination management company that designs shared experiences for some of the world’s most recognizable brands. From intimate incentive trips to large‑scale meetings, trainings, and sales‑driven events, we bring people together through thoughtful design, smart sourcing, and seamless execution. Our work blends imagination with intention. We dream big, then we build it right.

We know that there’s no one in the world like you. And we know that you have a lot to offer the next company you work with. Below is a list of “nice‑to‑haves”, but don’t let those deter you from applying. Access believes that an inclusive team and culture is important. We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team.

• Experience in events, hospitality, destination management, or a related field.
• Experience coordinating event logistics, vendors, venues, and on‑site execution.
• Strong organizational skills with the ability to manage multiple programs and deadlines.
• Excellent communication and client service skills.
• Comfortable managing budgets, expenses, and program documentation.
• Proactive problem‑solving skills and the ability to adapt quickly when priorities change.
• Strong attention to detail and follow‑through.
• Experience with Salesforce or similar technology platforms.
• A collaborative mindset and willingness to support and guide others.

• Independently managing smaller‑scale programs from planning through execution.
• Delivering consistently high levels of client satisfaction.
• Meeting or exceeding gross profit and performance goals on assigned programs.
• Staying organized and effective while managing multiple programs and competing priorities.
• Proactively identifying challenges…