Proposal Manager

About Hydro Graph

Hydro Graph is a hyper-growth advanced materials company scaling pristine, high-performance graphene via its patented Hyperion detonation technology. With more than 70 active commercial projects, a growing global footprint, and industry-leading material quality (99.8% pure graphene), Hydro Graph is building the next generation of engineered materials for coatings, composites, and energy storage. Our new Austin HQ will serve as the flagship center for innovation, applied R&D, customer engagement, and rapid material development.

The Proposal Manager will lead and manage the overall proposal development process for government funding opportunities, including coordinating timelines, partner inputs, technical content, compliance requirements, budgets, supporting documentation, and final submission packages. This role will work closely with Hydro Graph’s business development, technical, finance, and executive teams to help identify, organize, and submit high-quality proposals that support the company’s growth across defense, government, advanced materials, and dual-use technology programs.

In addition to proposal management, the successful candidate will provide administrative and coordination support to the sales and business development teams, including supporting NDA and MTA processes, scheduling meetings with proposal partners and customers, assisting with case study development, maintaining proposal and opportunity documentation, and handling other general administrative activities that help keep customer engagement and funding pursuits moving forward efficiently.

• Manage the end-to-end proposal development process for government funding opportunities, including proposal schedules, requirements tracking, compliance reviews, content coordination, partner inputs, and final submission packages.
• Coordinate with business development, technical, finance, legal, and executive stakeholders to gather required information, align proposal strategy, and ensure timely completion of proposal deliverables.
• Review government funding solicitations, grant opportunities, requests for information, and related program materials to summarize requirements, deadlines, eligibility criteria, submission instructions, and compliance obligations.
• Develop and maintain proposal calendars, checklists, responsibility matrices, document repositories, version control processes, and status trackers to keep proposal activity organized and on schedule.
• Draft, edit, format, and assemble proposal content, including executive summaries, company descriptions, technical narratives, commercialization plans, past performance summaries, resumes, letters of support, and required attachments.
• Support proposal partner coordination by scheduling meetings, preparing agendas, capturing action items, tracking partner deliverables, and following up to ensure timely completion of required inputs.
• Assist the sales and business development teams with administrative support related to NDAs, MTAs, customer documentation, opportunity records, meeting coordination, and internal follow-up activities.
• Maintain organized records of proposal submissions, funding opportunities, customer and partner communications, templates, boilerplate language, case studies, and supporting sales materials.
• Support the development of customer case studies, capability summaries, application briefs, and other materials that strengthen Hydro Graph’s business development and funding proposal efforts.
• Prepare regular updates for sales, business development, and leadership teams on proposal status, upcoming deadlines, partner deliverables, funding opportunities, and administrative action items.

Required

• Bachelor's…