Construction Assistant Project Manager

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The Assistant Project Manager supports the Project Manager in planning, coordinating, documenting, and administering commercial construction projects from startup through final closeout. The role is designed to build the technical, financial, contractual, and leadership skills necessary to progress into a Project Manager position while providing meaningful day-to-day support to the project team.

The Assistant Project Manager helps manage RFIs, submittals, procurement, meeting minutes, subcontractor documentation, change events, cost tracking, schedule updates, owner and subcontractor communication, and closeout requirements. This position works closely with the Project Manager and Superintendent to keep information moving, identify issues early, and ensure commitments are tracked through completion. The APM is expected to understand the drawings and specifications, maintain organized and accurate Procore records, follow up proactively with project stakeholders, and increasingly take ownership of defined scopes and project processes.

Success is measured by timely documentation, reliable follow-through, effective coordination, growing financial and scheduling knowledge, and demonstrated readiness for increased project-management responsibility.

Assist the Project Manager with project startup, execution, financial controls, and closeout activities.

Create, distribute, track, and close RFIs in coordination with the project team and design professionals.

Manage submittal logs, review workflows, required dates, and subcontractor follow-up to support procurement and schedule needs.

Maintain procurement logs and track long-lead materials, equipment, fabrication, approvals, and delivery commitments.

Assist with subcontract and purchase order preparation, scope exhibits, insurance requirements, and executed contract documentation.

Maintain current project drawings, specifications, addenda, bulletins, ASIs, and other contract documents in Procore.

Prepare meeting agendas and minutes and track assigned action items through completion.

Assist with change event documentation, subcontractor pricing, proposal requests, change order logs, and supporting documentation.

Support project cost tracking, committed cost reviews, budget updates, and monthly forecasting.

Assist with owner billings, subcontractor pay applications, lien documentation, and payment-related project records.

Coordinate with the Superintendent on field questions, procurement needs, schedule impacts, inspections, and documentation.

Review subcontractor submittals and project documents for completeness before routing for formal review.

Track owner, architect, engineer, subcontractor, and vendor commitments and follow up proactively.

Participate in OAC, subcontractor, coordination, and internal project meetings.

Assist with project schedule updates in Microsoft Project and maintain awareness of critical milestones.

Maintain punch list, closeout, O&M manual, warranty, attic stock, training, and as-built documentation.

Support commissioning and turnover activities as required by the project.

Develop increasing ownership of assigned trades, scopes, or project processes under the direction of the Project Manager.

Proficient in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Teams.

Proficient or developing proficiency in Procore for RFIs, submittals, drawings, meeting minutes, commitments, change events, punch lists, and closeout.

Working knowledge of Microsoft Project for reviewing schedules, updating progress, and understanding project milestones.

Proficient with Bluebeam for drawing review, markups, document comparison, and coordination.

Bachelor’s degree in Construction Management, Engineering, or related field preferred.

2–5 years of commercial construction experience preferred.

Ability to read and interpret construction drawings and specifications.

Strong written and verbal communication skills.

Strong organization, follow-through, attention to detail, and…