Interior Design Assistant

We are hiring an Interior Design Assistant to support a federal healthcare client in Long Beach, CA.

The Interior Design Assistant is a support-level role within the Interior Design and Activations team, with a stronger technical and professional foundation than a junior-level designer. This position supports major healthcare facility projects by assisting with FF&E planning, procurement documentation, design records, vendor coordination, and activation activities.

This role is a good fit for someone who is highly organized, detail-oriented, comfortable working with drawings and documentation, and able to support both design and administrative project needs in a structured client environment.

• Provide technical and administrative support to Interior Designers and Medical Equipment Planners on major project and activation efforts
• Prepare and maintain FF&E procurement support documents, including scopes of work, specifications, bid sheets, IGCE inputs, and tracking logs
• Create and update AutoCAD FF&E plan layers and related visual materials for design presentations and stakeholder reviews
• Maintain organized digital and physical project files, procurement records, specifications, and design library materials
• Coordinate with vendors and project teams on delivery schedules, installation activities, and order status tracking
• Support on-site installation review, punch list development, and follow-up with dealers and installers
• Assist with move planning, day-in-life planning, activation coordination, and meeting support
• Attend project meetings and prepare notes, logs, and follow-up documentation
• Coordinate with contracting, logistics, EMS, OI&T, and material management teams on procurement-related activities
• Help ensure project documentation is accurate, complete, and kept up to date

Candidates must meet one of the following:

• Bachelor’s degree in Interior Design, Architecture, Facility Management, or a related field; or
• 8–10 years of relevant experience in interior design support, facility coordination, design documentation, or related work in commercial, institutional, or healthcare settings

• Proficiency in AutoCAD
• Proficiency in Microsoft Office Suite
• Ability to read and interpret architectural drawings, blueprints, and specifications
• Strong documentation, recordkeeping, and file management skills
• Strong written and verbal communication skills
• Strong attention to detail and follow-through
• Ability to manage multiple support tasks in a deadline-driven environment

• Experience supporting healthcare, hospital, federal, or institutional projects
• Familiarity with procurement support, SOW development, or specification writing
• Experience with Revit or BIM tools
• Knowledge of NCIDQ, LEED, or PMP, or active pursuit of one of these credentials
• Familiarity with healthcare facility activation or move coordination

• This role is fully on-site in Long Beach, California
• No remote or hybrid work
• Candidate must be able to work in a federal healthcare facility environment
• Candidate must be able to pass required background screening before starting work
• Candidate must be able to follow client site policies, badge requirements, safety rules, and professional workplace standards
• This role supports a structured client contract, so dependability, professionalism, and responsiveness are essential

• 11 paid federal holidays per year
• 80 hours combined accrued PTO and sick time
• Wellbeing allowance