Administrative and After School Programs Manager

Administrative and After School Programs Manager

About the Opportunity

The mission of our schools is to ensure that our scholars receive the most rigorous education. Core to achieving this mission is smooth operations that support all stakeholders’ ability to educate our scholars. Reporting to the Director of Operations, the Administrative Manager will ensure systematic, proactive, and efficient management of registration, student information, attendance, family retention and school based operations while building relationships with families and managing enrollment at our schools.

During club launch and on club days only, we would like this position to work on an alternate schedule of 9 am - 5 pm to ensure a strong start of club systems and routines.

Who You Are

• An education equity advocate with an unwavering commitment to the Democracy Prep mission of college success and authentic civic engagement for our scholars.
• An exceptional project manager who leads the charge on anticipating the need for and designing systems in support of smooth operations.
• A clear and proactive communicator with the ability to work and collaborate with diverse stakeholders while inspiring action and creating impactful relationships in service of scholar achievement.
• A data‑driven specialist who is comfortable manipulating and organizing quantitative and qualitative information in spreadsheets and student information systems.
• A data‑driven specialist who is comfortable reviewing campus wide data, analyzing trends and using data to make recommendations aligned to the campus KPIs about plans of action to the leadership team.
• A team player with a strong ability to tackle moving projects and deadlines, as well as managing and motivating people.
• A communicator with the ability to effectively interact with and tailor messaging appropriate to various stakeholder groups.
• A graduate of a Bachelor’s Degree program (required).

What You’ll Do

• Collect, track, and maintain complete and accurate student registration documentation for all new and returning students in hard copy and digital formats.
• Communicate regularly with families regarding documentation submission, student biographical information, and related services.
• Oversee all entry of attendance data into student information systems. Follow-up with teachers who are unable to enter attendance accurately.
• Lead weekly attendance committee meetings with a variety of stakeholders who contribute to the healthy attendance of our school community.
• Monitor student attendance data and work with internal stakeholders and external community partners to coordinate truancy‑prevention interventions.
• Compile and send the daily attendance update to the entire school community. Leverage strong written communication skills to motivate staff to push progress on attendance.
• Manage and coordinate student transportation services.

• Meticulously maintain internal and external student information databases and spreadsheets with relevant academic, biographical, and family contact information.
• Train staff in their usage of student information systems, ensuring consistent and accurate student data records.
• Prepare and analyze data and compliance reports for school leaders and other stakeholders.
• Thoughtfully manage the supportive and appropriate dissemination of sensitive student information with teammates, family members, and stakeholders.
• Manage and execute data systems pertaining to internal and state assessments, report cards and promotional status, enrollment, attendance, and more.
• Compile and analyze reports on student daily attendance, identify trends and provide suggested plans to the school leadership to drive toward the school's student attendance goals.
• Compile and analyze reports on academic proficiency, providing data rolled up to the leadership team on a quarterly basis.
• Oversee the daily operation, coordination, and delivery of after‑school programming at Democracy Prep at the Stewart Campus, including meals and transportation.
• Ensure all after‑school staff and scholars are assigned classrooms and sign‑in and sign‑out daily.
• Drive strong after‑school attendance, measure…