Education ​/ Teaching Coordinator, PR ​/ Communications

Event Coordinator

Reports To:

Director of Events & Liturgies

Schedule:

Monday through Friday 8:30 am – 5:00 pm (Evenings and weekends as needed)

FLSA Status:
Non-Exempt, Full-Time

Summary:

The coordinator is responsible for assisting the Director of the Office for Events and Liturgies in planning, marketing, and coordinating events and major initiatives that the Department for Pastoral Ministries carries out including conferences, retreats, liturgies, trainings, workshops, and other events as determined by the Department Head for Pastoral Ministries. The Event Coordinator plans for all aspects of events and liturgies to meet the stated vision and goals that have been outlined to include but not limited to logistics, implementation, and coordination of tasks and resources while meeting multiple deadlines.

The role requires familiarity with liturgical planning, including components of the liturgy, rubrics, and norms. The Event Coordinator is responsible for following the guidelines for vision and content from the Pastoral Specialists and the Director. The coordinator will support the coordination of rural grant initiatives (from ), ensuring activities align with the grant's vision and timeline, serving as a liaison with leaders of rural deaneries and assist with reporting and accountability.

Likewise, the coordinator will guide and coordinate the leadership team to stay focused on strategic objectives, ensuring alignment with the overall structure and goals of the rural grant plan. Monitor progress, facilitate decision-making, and provide direction to maintain momentum and accountability throughout all phases of grant implementation. Responsibilities also include providing processes for parish subgrants and contributing to the development of digital outreach and evangelization initiatives.

The position is grant funded through 2030 and is subject to change and may be impacted by external factors.

Position Responsibilities:

• Oversee the Rural Grant, from initiation and planning to execution, monitoring, and closure.
• Develop timelines and resource plans for rural initiatives.
• Prepare and present regular progress reports, impact evaluations, and improvement recommendations for the rural grant.
• Facilitate regular meetings and communication flows to align all parties and manage expectations.
• Oversee and track the implementation of established best practices in rural parishes.
• Design and implement strategic development plans tailored to the specific needs and opportunities of rural communities.
• Manage an accountability plan for multiple events/initiatives that includes methods for regular reporting needed for key decisions, specifically the rural deanery sub-grant.
• Serve as liaison with leaders of rural deaneries and facilitate communication and follow-up.
• Support resource development and internal documentation that advance the grant's goals.
• Facilitate the process for the submission of the grant's annual reports.
• Work with the directors to oversee the coordination of the yearly rural deanery gatherings.
• Provide expertise and collaboration with the team to roll out support to rural deaneries for digital outreach and evangelization.
• Maintain, update, and secure constituent contact information across multiple databases.
• Develop graphic design proposals in English and Spanish through strategic meetings with Pastoral Specialists that includes the vision for the event, marketing timeline, targeted audiences, communication recommendations, available resources (including budget and cross-functional team recommendations), brief event marketing history, opportunities for growth, and other applicable marketing components.
• Meet with event coordinators, directors, and other key stakeholders to assess marketing needs and work in partnership with the Department of Communications as needed.
• When necessary, design digital and print marketing collateral for the promotion of events and liturgies, including but not limited to branding, posters, flyers, advertisements, email campaigns, social media content, webpages, registration forms, slideshows, event programs, t-shirt designs, and various miscellaneous products.
• Create and develop detailed…