Campus Specialist-Student Recruitment & Retention

JOB GOAL:
The Campus Student Recruitment and Retention Specialist (CSRRS) is campus level responsible staff for all student marketing and recruitment programs including application, registration and enrollment of new students, re-enrollment and retention of current students and all related events and activities. Each HPS campus will be assigned annual targets and the CSRRS’ measure of success will be evaluated based on these targets’ completion rates:

• Student Application Target: CSRRS is responsible for actively working during and after the Apply Harmony Festival to achieve the campus annual application target.
• Student Registration Target: CSRRS is responsible for actively working during and after the Registration Race to achieve the campus annual registration target.
• Registration Verification Target: CSRRS is responsible for actively working during summer to reach all new and re-enrolled parents to verify their registration.
• Student Enrollment Target: CSRRS is responsible for ensuring the campus’ first FSP enrollment meets or exceeds the campus annual enrollment target.
• Student Re-Enrollment Target: CSRRS is responsible for actively working during the Re-Enrollment time to achieve the campus annual re-enrollment target.
• Enrollment Maintenance Target: CSRRS is responsible for maintaining campus enrollment numbers on or above the campus enrollment target by enrolling new students from the waiting list as soon as a withdrawal occurs. Filling available spots is mandated by HPS procedures and will be monitored by the Central Office.
• Student Retention Target: CSRRS is responsible for conducting exit surveys for all withdrawn students’ parents and entering the data to the tracking document.

In addition, the CSRRS will be responsible for maintaining student records at the campus level based on HPS record management policies and procedures.

• High School Diploma or GED
• Minimum 2 years of experience in school operations (preferred)

• Understands and supports the mission, vision and values of Harmony Public Schools.
• Complies with and supports school and division regulations and policies.
• Handles a variety of routine technical and administrative assignments.
• Operates standard office equipment including word‑processing, data‑processing equipment, copiers, laminators, etc.
• Reviews newly enrolled students’ documents to see previous SPED/Section 504/dyslexia/ESL/GT information and adds the related students to suspect lists for related programs.
• Keeps track of newly enrolled students until they are properly oriented (ensures checklist is complete).
• Keeps track of withdrawing students, ensures all exit procedures are followed and enrolls new students to fill the available spots and maintains the campus enrollment number on or above the target.
• Registers and maintains data for new and current students/withdrawal students in the database with withdrawal reasons and necessary documentation.
• Responds to TRex requests and initiates TRex requests for newly enrolled students.
• Works in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records for withdrawal students.
• Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments.
• Responds to faxed record requests and initiates fax requests for newly enrolled students.
• Calls previous schools to request records for newly enrolled students.
• Keeps soft copy of all files in student folders.
• Maintains and respects confidentiality of student and school personnel information.
• Maintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Coordinates printing and distribution of report cards.
• Assists counselors with the enrollment, withdrawals, and transfer of students and processes applicable records.
• Processes and transmits requests for student information, including student transcripts for colleges and universities.
• Assists campus administration and counselors with the preparation of reports and student data information.
• Takes all necessary…