Operations Manager - SST San Antonio; Pool

Job Description s - Human Resources Department

• Position:
  Operations Manager
• Department/Campus:
  Campus
• Reports to:
  
  Principal
• FLSA Status:
  Exempt
• Pay Grade:
  Band5
• Job Type: Full Time
• Work Hours:
  
  Normal School hours

The School Operations Manageris responsible forassistingthe School Principal with assigned responsibilities to ensure that all students meet or exceed the State Standards by implementing the policies,regulations and procedures of the School Board.

Inherent in the position are the responsibilities for general operations of the school.

• Bachelor’sDegreefromanaccreditedcollegeoruniversity,oraminimumof2yearsSSTSchoolsexperience.

• Themaintenanceoftheschoolbuilding
• Makesurethat Attendanceistakenaccordingtothepoliciesandprocedureseveryday
• Purchasematerialsandsuppliesfortheschool
• Be responsible forchildnutritionprogramsanditsimplementationaccordingtorulesandregulations
• Overseetimelyandaccuratelyprocessingoffree/reducedlunchapplications
• Oversee studentwithdrawalprocessand itsproperdocumentation
• Superviseofficestafftomakesuretheyfulfiltheirdutiesandresponsibilities
• Arrange bus transportationforcertainschoolevents
• Beresponsibleforafterschoolsnacks
• Maintainvalidbuildingpermits
• Gather quotes for improvements
• Overseeregistrarinadmissionof newstudentsandre-enrollment of current students
• Oversee registrar inmaintainingstudent’sfiles
• Overseeregistrarfortimelyprocessingof Records/T-rexrequests
• Helpprincipalinpreparationforthe Lottery
• Ensuretimelycompletionofworkordersfromschoolprincipalsandadministrativeofficeforbuildingandground maintenance and construction work.
• Regularlyreviewassignmentofjob prioritiesandworkorderswithforemen.
• Keepaccuraterecordofmaterials orderedorreadilyavailable.
• Assignworkschedulesofrenovation,remodelingandrepairsofschooldistrictbuilding andgroundfacilities.
• Accurately estimatecostofprojects.
• Coordinatedistrictbudgetrequestsandprojecteddistrict-widemaintenanceandconstructionneedswithdistrictofficials.
• Appropriatelyrequisitiondistrictexpendituresforbuildingandgroundmaintenanceandrepairwork.
• Suggest and implementaneffective program for upgrading district facilities.
• Befamiliarwiththefinancialproceduresandpoliciesmanual,helpcorrectcomplianceissuesbeforedelegatingtocentraloffice.
• Beingable tousetheaccountingsoftwareeffectively
• Beabletopullandinterpretreportstokeeptrackofschool’sfinancialstatus.
• Overseethe school’spur chasing/procurement process(requisition,purchase order,receivinggoodsandservices,invoice processing), and work with related people as needed.
• Makesurethecampusworkwiththevendorsthatprovidethemostcompetitivepricingforcommonlypurchaseditems, and the best value is obtained.
• Overseeingandensuringthatthevendorsarepaidtimelyandcleancredithistoryismaintained.
• Process reimbursements timely.
• Prepare andsubmitmonthlypayrollchangeforms(timesheets,insurance paperwork,etc.)
• Maintainingcurrentagreements for allcontractedservices.
  
  Following biddingprocessasnecessary.
• Beresponsiblefortheactivityfund.
  
  Overseethe deposits,withdrawals,andmonthlyreconciliations.
  
  Encourage fundraising activities campus-wide. Oversee uniform sale.
• Maintainingtimeandeffortdocuments,andsubmittingtimelytothecentraloffice.
  
  Beingfamiliarwithgrantprograms’ allowable activities,andresolvingissueaspossiblebeforesendingdocumentstothecentral office.
• Helpingtheprincipalinthedevelopmentofthe Campus Improvement Plan (CIP),beingfamiliarwiththebudgetitemslisted.
• Befamiliarwiththegrantbudget/balance,andprovideregularinformationtotheprogramstakeholdersinordertoassure timely spending.
• Maintain/overseemaintenanceofpurchaseorders(PO);clean-up cancelled/unused items,fulfillusedonesinordertohelp with accurate forecasting of future expenditures.
• Coordinate correction/reclassificationofgrantexpenditureswiththe grants department.
• Informgrantsde…