Project Coordinator

About this position

About Project Resources Group (PRG)

As a leading provider of construction management, outside plant damage assessment & recovery, business outsourcing and consulting services, PRG offers services within the cable, telephony, construction and utility industries, including:

• Back Office Processing
• Technical Support
• Network Infrastructure
• Engineering & Design
• Project and Program Management
• Outside Plant Damage Cost Recovery Services

With 20+ offices and 825+ employees nationwide, we deliver industry‑leading solutions with speed, accuracy, and expertise.

PRG is seeking a skilled Project Coordinator to join our Austin, Texas team. This role involves administrative office responsibilities, ensuring the execution of outside plant telecommunications construction projects.

• Manage and maintain engineering documentation, including as‑built drawings, splice records, fiber test result packages, and network design redlines.
• Process and distribute engineering work orders, construction packages, and field design deliverables to appropriate project stakeholders.
• Track permit submittals and follow up with city municipalities, utility companies, and Right‑of‑Way agencies on permitting status and issue resolution; coordinate scheduling and workflow between field engineering crews, construction teams, and client program managers.
• Enter and maintain project data in CRM and project management platforms (e.g., Smartsheet, GIS‑based tools); ensure records are current and accurate. Generate weekly and ad‑hoc reports on engineering activity, permit status, work order volumes, and project milestones for management review.
• Assist in the preparation and QA of engineering submittals, ensuring documents conform to client and PRG standards prior to distribution.
• Support invoice reconciliation by validating engineering deliverable counts against work orders and production logs.
• Maintain organized digital filing systems for project records, correspondence, and regulatory submittals.
• Identify and elevate data discrepancies, permit blockers, or documentation gaps to the Engineering Manager promptly.
• Perform other related administrative and coordination duties as assigned.

• Minimum two (2) years of administrative, coordination, or clerical experience in a telecommunications, utility, or infrastructure construction environment.
• Working familiarity with fiber optic or OSP construction workflows — including permit types, engineering documentation, and field‑to‑office handoff processes.
• Proficiency in Google Workspace (Docs, Sheets, Gmail) and/or Microsoft Office Suite (Excel, Word, Outlook) with project tracking tools such as Smartsheet is a plus.
• Demonstrated ability to manage multiple concurrent tasks and deadlines in a high‑volume production environment.
• Strong written and verbal communication skills; comfortable interfacing with municipalities, field crews, and client contacts.
• High attention to detail in data entry, document management, and report generation.
• Ability to read and interpret basic engineering diagrams, work order packages, or construction drawings is preferred.
• Experience with GIS tools, mapping platforms, or OSP design software (e.g., Vetro, Salesforce, Comsof, or similar) is a plus.
• Associate’s degree or equivalent combination of education and relevant work experience preferred.

The role will require walking, climbing stairs, and performing physical tasks in an office environment.

We offer competitive hourly pay plus opportunity for overtime ($28 to $32 per hour) along with a comprehensive benefits package, including:

• Medical, dental, and vision coverage for employees and dependents.
• 401(k) retirement plan, with company match after one (1) year.
• Short‑term disability coverage after one (1) year.
• Paid time off and holidays.
• Additional rewards such as company‑paid life insurance, and other supplemental insurances available.