Campus Space Planning Coordinator

Job Family Group: Staff

Department/Office: Capital Improvements

Time Type: Full time

Compensation: $62,932.50-$78,665.62

Please note, starting salaries are based on factors including internal equity, relevant experience, and education.

Exemption Status: Exempt

Responsible for maintaining and updating TU's campus maps, utility layouts, building floor plans, and space data systems. Serves as the primary steward of spatial and location data across multiple platforms, supporting capital projects, facility operations, insurance compliance, and institutional space reporting. Coordinates with Facilities, ITS, Campus Planning, and external designers to ensure spatial records are accurate, accessible, and current.

• Maintains and updates the campus base map in AutoCAD, ensuring all exterior alternations ranging from new buildings to minor changes like parking lot re-striping are accurately reflected. Keeps campus utility maps current by collaborating with Facilities and ITS to verify and document any changes including conducting field checks to confirm measurements. Manages and updates building floor plans in AutoCAD incorporating changes from renovations, new construction and/or room modifications.
  
  Provides updated floor plan PDFs for staff and faculty use. Assigns and updates room numbers for all new projects or modifications, ensuring accuracy in the database. Provides copies, prints and digital archives of facility plans for staff and external designers, including maintaining the on-site plotter/scanner.
• Assists in exploring and integrating new systems such as Revit and GIS technology into the archival process. Ensures software licenses for AutoCAD and FMG-Plus remain current.
• Maintains the Trinity Access database using FMG-Plus software, ensuring accurate space classification per Postsecondary Education Facilities Classification Manual (FICM) standards.
• Serves as the Workday Locations Manager. Maintains and oversees location data in Workday, ensuring alignment with other space management systems to include managing buildings and rooms hierarchy, conducting periodic reviews and validating data accuracy, particularly during changes or when new buildings are added.
• Oversees the map room, ensuring project and facility documents are well-organized and accessible for Facilities staff, project managers and external designers/architects.
• Assists Risk Management in preparation of annual updates for property insurance. Collaborates with the Strategic Communications division to update and maintain the online campus map with current projects and service outages.
• Manages interior signage across campus, ensuring compliance with ADA and TU standards. Coordinates way finding signage updates with Capital Improvements projects and external signage vendors to ensure consistency with campus standards.
• Serves as project manager for minor capital and operational projects related to campus mapping, way finding signage, space management systems, and space utilization studies. Develops project scopes, coordinates with vendors and campus stakeholders, tracks schedules and budgets, and ensures deliverables meet TU standards. Coordinates with Capital Improvements project managers to ensure alignment with active capital programs where scopes intersect.

• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.
• Complies with all Trinity University policies and guidelines.
• Performs other duties as required.

Required: Associate's degree in drafting technology, architecture, engineering technology, geographic information systems, or a related field; or equivalent technical training and experience.

Preferred: Bachelor's degree in architecture, urban planning, geographic information systems, facilities management, or a related field.

Required:

• Five or more years of experience in CAD drafting, facilities mapping, or space data management, with demonstrated proficiency in AutoCAD.
• Working knowledge of Revit or demonstrated experience integrating BIM…