Accounts Receivable Specialist

Overview

The Supplier Accounts Receivable Specialist is responsible for processing and maintaining supplier AR and fund transactions, including invoice generation and payment application. This role partners closely with internal finance and accounting teams, as well as external suppliers, to ensure accurate billing, timely collections, and resolution of account discrepancies.

• Set up and maintain supplier accounts
• Track and bill company costs to supplier AR accounts and funds
• Generate invoices and post payments (check, credit memo, EFT, ACH)
• Apply payments and credits to outstanding balances in a timely manner
• Monitor supplier account balances and aged receivables
• Follow up with suppliers regarding past-due balances to maintain accounts under 60 days
• Review automated and manual billing transactions for accuracy and timeliness
• Research and resolve account discrepancies, claims, and reconciliation issues
• Prepare credits owed to suppliers related to pricing, discounts, or billing adjustments
• Collaborate with internal Finance and Accounting teams to resolve complex issues

• Ability to read, write, and comprehend simple instructions, correspondence, and memos
• Ability to effectively communicate in one-on-one and small group settings

• Ability to work with fractions, percentages, ratios, and proportions
• Comfortable applying mathematical concepts to real-world financial situations

• Ability to define problems, collect and analyze data, and draw valid conclusions
• Ability to interpret technical instructions and manage multiple variables

• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Experience with order-to-cash or ERP systems preferred (e.g., Oracle or similar)
• Ability to learn new systems quickly

• Prior experience in the wine and spirits or related consumer goods industry