Associate Director of School Finance

Reports To:

Associate Superintendent of Business Operations

Schedule:

Monday-Friday 8:30am-5:00pm

FLSA Status:
Exempt, Full-time

The Department of Catholic Schools of the Archdiocese of San Antonio is seeking a dynamic, mission-driven and detail-oriented Associate Director of School Finance to serve the ministry of Catholic education by supporting the financial operations of a network of schools. This role is responsible for budgeting support, financial reporting and accounting coordination across multiple campuses, ensuring accurate, consistent, and mission-aligned stewardship of resources.

Working in collaboration with pastors, principals, school finance committees and Department of Catholic School leadership, the Associate Director of School Finance helps ensure that financial practices reflect both sound business principles and alignment with compliance of accreditation standards. This position serves as the primary financial resource for the school network and partners closely with other Business Operations staff within the department.

This role is well-suited for a finance professional who views their work as a form of service to the Church and contributes to the sustainability and vitality of Catholic schools.

• Assist in the development and monitoring of school-level budgets in alignment with mission priorities
• Create and maintain cohesive budget and pro-forma templates to support a 3-year forecasting model
• Track budget performance and provide variance analysis to support responsible stewardship
• Provide guidance and training on budgeting processes and forecasting models in the spirit of service
• Consolidate financial data across multiple schools for clear and consistent reporting

• Support core accounting functions, including payable/receivable, payroll coordination, and general ledger activities
• Ensure timely and accurate monthly financial reporting to include financial health forecasting and cash flows
• Maintain organized and compliant financial records

• Prepare regular financial reports for Department of Catholic School leadership and for pastors & school administrators as needed
• Assist with annual assessments and ensure adherence to financial procedures and accreditation standards
• Help maintain internal controls and promote accountability across schools

• Serve as a trusted financial resource to principals, school staff and finance committee members
• Partner with pastors and parish staff as needed to support school financial operations
• Provide guidance with building and assessing salary scales at all levels
• Coordinate with parish and other Archdiocesan lines of business as needed

• Assist with tuition setting models, tracking, billing processes, and TEFA compliance
• Support analysis of enrollment and revenue trends
• Support efforts to balance financial sustainability with accessibility for families

• Support the mission of Catholic education in communion with the teaching of the Catholic Church
• Promote a spirit of stewardship and accessibility in service to students and families
• Contribute to a faith-filled work environment centered in collaborative relationships

• Assist with developing and maintaining key financial and operational metrics (e.g., tuition collection rates, budget to actual variances, enrollment-related revenue trends and enrollment retentions)
• Produce regular KPI reports to support school and department leadership in monitoring financial health
• Identify trends and potential risks or areas of improvement, escalating insights as needed
• Support a culture of data-informed decision making while ensuring metrics reflect the mission and priorities of Catholic education
• Assist in the development of a School Finance Committee training program
• Assist with developing a formal tuition collection process
• Assist schools with the Texas Education Savings Accounts compliance requirements
• Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards, as well as…