Bookkeeper

The Bookkeeper is responsible for keeping accurate financial records, which include managing ledgers, processing invoices, and tracking expenses. You'll handle daily financial transactions and ensure that all entries are precise and timely. This role requires a keen eye for detail and the ability to work independently while collaborating with a team. You'll work in an office environment, utilizing financial software to streamline processes and maintain the integrity of financial information.

• Financial Reporting & Analysis
  • Balance Sheet
  • Detailed expense and income tracking across all funds
  • Settlement and Payout Ledger
  • Gross fee reporting
  • Payout date tracking
  • Referral fee tracking
  • Staff bonus and percentage payout tracking
  • Budget variance reporting
  • Projection vs. actual financial analysis
  • Cash flow and income statements
  • Operating account balance reporting
  • Trust account balance reporting
  • Advocate expense reporting
  • Average case balance analysis
  • Identification of cases carrying the largest balances
  • Quarterly and 6‑month advance cash flow forecasts
• Bookkeeping & Account Management
  • Reconcile all accounts monthly
  • Track and manage referral fees
  • Process payroll and bonuses
  • Manage payroll tax reporting and payments
  • Manage and maintain Quick Books Online (QBO)
  • Ensure all credit card balances are paid promptly
  • Ensure all third‑party vendors are paid on time
  • Ensure all bills and obligations are paid promptly
  • Manage and allocate advocate expenses
  • Reconcile advocate expenses when cases pay out
  • Conduct weekly 1‑hour financial review meetings with firm ownership
  • Monitor and maintain operating account thresholds
• Accounts & Financial Systems Managed
  • IOLTA / Trust Account
  • Operating Account
  • Tax Account
  • Marketing Account
  • Bonus Account
  • Profit Account
  • Advocate (Case Expense Funding) Account
  • Credit Card Accounts (Operating and Case Expenses)
  • Line of Credit (LOC) for operating expenses as needed

• Minimum 3+ years of bookkeeping or accounting experience preferred
• Experience working in a law firm is strongly preferred
• Proficiency with Quick Books Online (QBO)
• Strong understanding of trust accounting and financial compliance
• Experience managing payroll and payroll taxes
• Excellent organizational and analytical skills
• Close attention to detail and accuracy
• Ability to maintain confidentiality and professionalism
• Strong communication and problem‑solving skills

• Experience with legal settlement accounting
• Knowledge of IOLTA trust accounting rules
• Financial forecasting and budgeting experience
  
  Ability to analyze cash flow and firm performance trends
• Experience managing multiple accounts and financial entities

$43,000 - $46,500 per year