Payroll​/Human Resources Coordinator; PHRC

Job Summary

The Payroll specialist will be responsible for carrying out facility payroll, human resources and benefit operations in accordance with company policies and procedures and applicable state and federal laws. Responsibilities include employee relations, benefits, compensation, leave of absence, workers compensation, recruiting, prescreening, hiring, onboarding, new hire orientation, terminations, and participation in unemployment claims.

• High school diploma required.
• 2+ years’ proven experience and demonstrated capability as a payroll specialist.
• Current knowledge of local, state and federal guidelines and regulations.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and payroll best practices.
• Ability to deal sensitively with confidential material.
• Strong detail orientation and high accuracy level.

• Coordinate payroll information by completing payroll preparation, reports and maintaining records. Manage day-to-day activities of payroll and human resources tasks with a sense of urgency and sensitivity for timely completion; perform all daily, weekly, and pay period close responsibilities related to payroll processing.
• Maintain, prepare, and process semi-monthly payroll for 50‑1100+ internal employees.
• Process time keeping daily for distribution to department heads for review and correction; enter edits indicated by department heads.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Manage payroll variables such as shift differentials, overtime, on‑call, employee status, etc.
• Manage personnel files and time‑keeping to ensure accurate and timely payroll transactions; ensure all employee files are state ready for audit approval; consistently review and verify employee licenses, certifications, Hepatitis B and TB records to ensure they are current.
• Ensure employee personnel files are complete and employee information is kept confidential.
• Document and maintain all progressive disciplinary action, suspensions, terminations, investigations and performance management, including compensation and pay on merit.
• Partner with hiring managers to determine staffing needs; screen, interview, and recommend qualified applicants as directed.
• Execute hiring process through review of new applications, set up interviews, complete pre‑employment screenings and verifications; provide recommendations to hiring managers on applicant candidacy.
• Participate in the Employee Appreciation Committee and assist in coordinating Employee Recognition Programs.
• Maintain pertinent recruitment and retention documentation.
• Act on behalf of the Human Resources Manager when the HR Manager is not available.
• Coordinate compliance with company pay and benefits policies.
• Coordinate entry of new/rehired employees into the payroll system.
• Coordinate updates to the payroll system with all pay, job and personal information changes.
• Coordinate compliance with Department of Labor/Wage and Hour division regulations.
• Coordinate proper communication of new and existing benefits programs and policies and procedures.
• Participate in unemployment hearings.

• Healthcare
• Dental
• Vision
• PTO
• 401(k)

Crestway Nursing and Rehabilitation Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.